Steps to Add a Ship To AddressShip To Addresses are used in Accounts Payable with purchase orders and requisitions to define the different locations for where merchandise should be delivered (shipped to) within the organization, such as each building or site. The ship to addresses then print on the purchase orders (if specified to do so in the Purchase Order Format Setup option).
Within the Ship To Addresses option, each ship to address can be set up with a particular prefix in order to have the system automatically assign the next available purchase order and/or requisition number using that prefix. For example, the ship to address for West High School could be defined with a prefix of "WEST" so that all purchase orders and/or requisitions tied to West High School are assigned a purchase order or requisition number starting with WEST, such as WEST0001, WEST0002, etc.
Ship to addresses can be tied to users in the User Security option in order to limit a user's access to designated ship to addresses in Accounts Payable and Web Link (if applicable).
Note: In the School Accounting System, all entities with an address defined within the various modules are stored in the Entities Table within the database. Therefore, a ship to address with a particular ID is able to also be set up as an employee (in Payroll), employer history (in Human Resources), payee (in Payroll), received from (in General Ledger), and/or a vendor (in Accounts Payable), using the exact same ID since it is just one entity, if desired.
Steps to Add a Ship To Address
Steps
to Change a Ship To Address
Steps
to Delete a Ship To Address