Vendors are used in Accounts Payable to define each different company or individual from which the school district purchases services or goods and issues a check.  Within the Vendors option, each company or individual has a record containing specific information, including name, addresses, phone numbers, fax number, email address, tax information (if applicable), and other miscellaneous information.

Note:  In the School Accounting System, all entities with an address defined within the various modules are stored in the Entities Table within the database.  Therefore, a vendor with a particular ID is able to also be set up as an employee (in Payroll), employer history (in Human Resources), payee (in Payroll), received from (in General Ledger), and/or a ship to address (in Accounts Payable), using the exact same ID since it is just one entity, if desired.

Steps to Add a Vendor

Steps to Change a Vendor

Steps to Delete a Vendor


Steps to Adjust 1099 Amounts for a Vendor

Steps to Combine IDs

Steps to Complete a Vendor Inquiry

Steps to Convert IDs to Alpha