Employees

Employees are used to define the personnel (staff members) of the school district paid during a Payroll check cycle. The Employees option is located in Payroll and Human Resources, but can also be accessed from Negotiations, if applicable.

Each employee has a record in the Employee File, which contains specific information for that employee. The following information is included in each employee’s record for Payroll purposes: Name and Address, ACA 1095s, ACA Hours, Custom Fields, Deductions, Direct Deposit, Emergency Contacts, Employment, Leaves, Taxes, and Wages. The following information is included in each employee's record for Human Resources: Name and Address, ACA 1095s, ACA Hours, Benefits, Certificates, Custom Fields, Demographics, Dependents, Education, Emergency Contacts, Employment, Employment History, FMLA, Leaves, Military Service, Positions, Trainings, and Workers' Compensation. For the information that applies to both Payroll and Human Resources, if the data is changed in one module, the changes are reflected in the other module as well because the data fields (screens) are shared between the two modules. For example, if a change is made to the middle name for an employee from within one module, the change is reflected in both modules.

The various screens of information that display within the Employee File and the order is defined within the Set Screen Preferences option for a user; therefore, if a particular screen of information will not be tracked (utilized) by the user or even the school district, the screen (tab) can be hidden. Also, a user can have screen specific rights set (within the User Security option) so that the user does not have access to a particular screen within the Employee File; and, override rights can be set for the Federal ID field (Social Security Number field) that appears on the applicable screens, if desired.

Steps to Add an Employee