Steps to Add an EmployeeNote: The Employment History screen is only available in the Employee File if the school district has the Human Resources module.
From within the Employee File, click the Employment History tab.
For each previous employer being tracked for the employee, complete the following:
Click the New Record button.
Enter the ID of the employer in the Employer History ID field. If the ID is not known, click the down-arrow button to select the correct one, or press the Ctrl+F keys to access the search feature
Note: Only the active employers appear by default when searching, but the filters can be changed if needed.
Enter the ID of the position title the employee held at the previous employer in the Position Title ID field. If the ID is not known, click the down-arrow button to select the correct one, or press the Ctrl+F keys to access the search feature.
Note: Only the position titles with a Position Type Usage of External or Both can be entered or selected for this field.
If desired, enter the total number of years the employee worked at the previous employer (position) in the Years of Experience field. The number can be up to 5 digits (including the decimal point) and will be rounded to 2 decimal places by the system.
If desired, enter the date the employee started working at the previous employer in the Hire Date field. Use the mm/dd/yyyy format or click the down-arrow button to select the desired date.
If desired, enter the date the employee quit working at the previous employer in the Termination Date field. Use the mm/dd/yyyy format or click the down-arrow button to select the desired date.
If applicable, enter the date a request for employment verification was sent or made in the Verification Sent Date field, if desired. Use the mm/dd/yyyy format or click the down-arrow button to select the desired date.
If applicable, enter the date a request for employment verification was received or confirmed in the Verification Received Date field, if desired. Use the mm/dd/yyyy format or click the down-arrow button to select the desired date.
If desired, enter the salary amount the employee earned when starting at the previous employer in the Starting Salary field. The amount can be up to 14 digits (including the decimal point) and will be rounded to 2 decimal places by the system.
If desired, enter the salary amount the employee earned before leaving the previous employer in the Ending Salary field. The amount can be up to 14 digits (including the decimal point) and will be rounded to 2 decimal places by the system.
If desired, enter the reason for termination (for example, Resignation or Job Elimination) in the Termination Reason field, or click the down-arrow button to select the correct one.
If desired, enter the name of the employee's supervisor at the previous employer in the Supervisor Name field. The name can be up to 100 characters long.
If desired, enter the schedule the employee worked (for example, full-time, part-time, 8 to 5 M-F, etc.) at the previous employer in the Work Schedule field. The schedule can be alphanumeric and up to 100 characters long.
If desired, enter the specific duties and responsibilities the employee had at the previous employer in the Responsibilities field. The responsibilities can be up to 1,000 characters long.
If desired, enter any additional information to track for the previous employer in the Comments field. The comment can be up to 1,000 characters long.
Click the Save button.
If applicable, repeat Step 2 until all the previous employers have been added for the specified employee.
Continue adding the remaining information for the employee if needed.