Steps to Add an EmployeeFrom within the Employee File, click the Emergency Contacts tab.
If desired, complete the Medical Information section for the employee as follows:
If the employee has any allergies, enter a description of the allergies in the Allergies field. The description can be up to 100 characters long.
Enter the blood type of the employee in the Blood Type field, or click the down-arrow button to select the correct one.
If the employee has a medical condition, enter a description of the condition in the Medical Conditions field. The description can be up to 100 characters long.
Enter any additional medical information to track for the employee in the Comments field, if desired. The comment can be alphanumeric and up to 1,000 characters long.
If desired, complete the Emergency Contacts List with the person(s) to be contacted for the employee in case of an emergency. To add an emergency contact, complete the following:
In the blank line (indicated with an asterisk) at the bottom of the Emergency Contacts List, enter the number (1-10) for the order in which the person should be contacted in the Contact Order field, or click the down-arrow button to select the correct one. The same number can be entered as the order for multiple contacts if the people are to be contacted at the same time; contacts with the same order number will be listed in alphabetical order by name.
Enter the name of the person to be contacted in the Person field. The name can be up to 100 characters long.
In the Relationship field, enter the relationship between the employee and the emergency contact person (such as Father, Husband, Mother, or Wife), or click the down-arrow button to select the correct one.
Enter up to two phone numbers for the emergency contact person in the Primary Phone Number and Secondary Phone Number fields. The system will automatically add the dashes for the phone numbers using the following formats: 1) ### - #### if 7 digits are entered, 2) ### - #### x ## if 8 or 9 digits are entered, 3) ### - ### - #### if 10 digits are entered, and 4) ### - ### - #### x ## if 11 or more digits are entered.
Note: To remove an emergency contact person, click the Delete button to the left of the desired record; when prompted, click Yes to delete the record.
If desired, enter the medical contacts for the employee in the Medical Contacts List. To add a medical contact, complete the following:
In the blank line (indicated with an asterisk) at the bottom of the Medical Contacts List, enter the name of the doctor in the Doctor field. The name can be up to 100 characters long.
Enter the phone number for the doctor in the Phone Number field. The system will automatically add the dashes for the phone number using the following formats: 1) ### - #### if 7 digits are entered, 2) ### - #### x ## if 8 or 9 digits are entered, 3) ### - ### - #### if 10 digits are entered, and 4) ### - ### - #### x ## if 11 or more digits are entered.
Enter any additional information to track for the medical contact in the Comments field, if desired. The comment can be alphanumeric and up to 1,000 characters long.
Note: To remove a medical contact, click the Delete button to the left of the desired record; when prompted, click Yes to delete the record.
Click the Save button.
Continue adding the remaining information for the employee if needed.