Note: If a vendor has been paid or used with any data entry item in Accounts Payable, the system will not allow it to be deleted; however, a vendor that will no longer be used can be made inactive by removing the checkmark for the Active field within the Vendor File. If a vendor was defined only with an Entity Role of Vendor, it will be completely deleted from the system with this process; however, if the vendor had multiple Entity Roles, the ID will remain valid for the other applicable areas and just the Entity Role of Vendor will be deleted.
From the Accounts Payable screen, select the Maintenance menu and then Vendors.
Note: If a checks batch has been created and not yet updated, a message will appear stating a check cycle is in progress and the changes may not take effect unless the batch is deleted and started over; click OK.
At the Vendors screen, enter the ID of the vendor to delete in the Vendor ID field. If the ID is not known, click the down-arrow button or the Find button to select the correct one.
Note: If the specified vendor is included in a checks batch that has not been updated, a warning will appear in the status bar stating a check cycle is in progress for the vendor; the vendor cannot be deleted.
Once the vendor to delete is displayed on the screen, click the Delete button; when prompted to delete the record, click Yes.