From the Accounts Payable screen, select the Maintenance menu and then Vendors.
Note: If a checks batch has been created and not yet updated, a message will appear stating a check cycle is in progress and the changes may not take effect unless the batch is deleted and started over; click OK.
At the Vendors screen, select the Options menu and then Adjust 1099 Amounts.
At the Adjust 1099 Amounts screen, enter the ID of the vendor to adjust in the Vendor ID field. If the ID is not known, click the down-arrow button or the Find button to select the correct one.
All the detail line items for all unposted and posted invoices for the specified vendor display on the screen.
Make the 1099 adjustments as needed.
To make an adjustment to an existing entry, click in the Vendor 1099 Amount field for the desired entry and then key the new amount.
Note: If an adjustment was made to a detail line item on an unposted invoice, the adjusted amount will also be reflected in the Vendor 1099 Amount field for the unposted invoice within the batch.
To add a new entry for the adjustment, complete the blank line (indicated with an asterisk) at the bottom of the Adjustments List located in the lower left-hand side of the screen. Enter the date for the adjustment in the Adjustment Date field; use the mm/dd/yyyy format or click the down-arrow to select the desired date. Enter the amount for the adjustment in the Adjust 1099 Amount field; the adjustment amount can be up to 14 digits long (including the decimal point, if applicable) and will be rounded to 2 decimal places by the system if capable. Only if your school district is set up with multiple logins for the same database (for example, for a school district that has two Federal ID Numbers, one for the General Fund and one for the Food Service Fund), the Checking Account ID field will appear to the right of the Adjust 1099 Amount field; enter the ID of the appropriate checking account to use for the adjustment in the Checking Account ID field, or click the down-arrow button to select the correct one.
Note: Multiple adjustments can be added per year for a vendor if needed; the 1099 will be issued for the total amount of all adjustments in a particular calendar year plus the 1099 amounts from the invoice detail line items.
To delete an adjustment for the vendor, click the Delete button located to the left of the desired adjustment in the Adjustments List; when prompted to delete the record, click Yes.
After all the changes have been made, click the Save button.