Nebraska
SPEDFRS Setup ProceduresStep 1: Complete the Nebraska SPEDFRS Setup Procedures for Applicable Employees
If this is the first year using the Nebraska SPEDFRS option, complete the Nebraska SPEDFRS Setup Procedures for each applicable employee.
Nebraska
SPEDFRS Setup Procedures
Note: For districts utilizing the Nebraska SPEDFRS option for the second or subsequent years, complete the setup procedures for new employees and, if needed, edit the information for employees included in the Nebraska SPEDFRS option last year.
Step 2: Import Permitted Values into Nebraska SPEDFRS Option or Edit Existing Permitted Values, If Needed
Complete the Import Permitted Values option to import all the valid codes for the age groups, functions, position assignments, SPI codes, staff types, and supervision that were provided to SUI by the state with the instructions for the Nebraska Special Education Financial Reporting System.
Steps
to Import Permitted Values
Tip: Complete this step each year to ensure the latest codes defined by the state are available within the Nebraska SPEDFRS option.
If needed, edit the existing age group, function, position assignment, SPI, staff type, and supervision codes within the Permitted Values section of the Nebraska SPEDFRS option.
Steps
to Edit Permitted Values
Step 3: Complete the Employee Maintenance Tab within the Nebraska SPEDFRS Option
Complete the Employee Maintenance tab within the Nebraska SPEDFRS option by using the Transfer from Nebraska Staff Reporting option or the Import Staff Position Assignments option, or if needed, by manually entering the information; refer to the Tips below for which method SUI recommends to use, depending on if this is the first or second and subsequent year using the Nebraska SPEDFRS option, and if the Nebraska Staff Reporting option is being utilized in the School Accounting System.
Tips:
If this is the first year using the Nebraska SPEDFRS option and the Nebraska Staff Reporting option in the School Accounting System is also utilized, SUI recommends to complete the Transfer from Nebraska Staff Reporting option (accessed from within the Nebraska SPEDFRS option) to populate the assignment records on the Employee Maintenance tab by copying the information from the Nebraska Staff Reporting option for employees with an assignment code starting with a 7, I, or S; and then manually complete the remaining fields for the employees on the Employee Maintenance tab and make changes as needed.
Steps
to Transfer from Nebraska Staff Reporting
Steps
to Edit the Assignment Records on the Employee Maintenance Tab in the
Nebraska SPEDFRS Option
Note: After completing the Transfer from Nebraska Staff Reporting option, the fields of information that would need to be completed for the transferred records include the FTE field, the License Number field (only applicable if required for the employee), and the Staff Type field (only applicable for employees with multiple assignment records and more than one staff type code; otherwise, if the Staff Type field on the Employee Maintenance tab is left blank, when the Nebraska SPEDFRS option is generated, the Staff Type will use the staff type code as entered in the Staff Type custom field in the Employee File or else the default staff type code specified when generating).
If this is the first year using the Nebraska SPEDFRS option and the Nebraska Staff Reporting option in the School Accounting System is not utilized but a file of assignment records for the applicable employees is available to import, SUI recommends to complete the Import Staff Position Assignments option (accessed from within the Nebraska SPEDFRS option) to import the assignment records into the Employee Maintenance tab for the applicable employees; and then make changes for the employees on the Employee Maintenance tab, if needed.
Note: The file of the assignment records to import must have the SPI code and position assignment code in two separate fields; if needed, first manipulate the file before importing to split the data into two separate fields by using the appropriate functions available with spreadsheets. For example, if S-1160 is displayed in cell C3, use the function of =left(C3,1) to determine (or split out) the SPI code for the data in cell C3; and use the function of =right(C3,4) to determine (or split out) the position assignment code for the data in cell C3.
Steps
to Import Staff Position Assignments
Steps
to Edit the Assignment Records on the Employee Maintenance Tab in the
Nebraska SPEDFRS Option
If this is the second or subsequent year using the Nebraska SPEDFRS option, SUI recommends to review (and edit, if needed) the assignment records on the Employee Maintenance tab for existing employees, and enter the assignment records for any new employees.
Steps
to Edit the Assignment Records on the Employee Maintenance Tab in the
Nebraska SPEDFRS Option
Step 4: Complete the Nebraska SPEDFRS Option
Complete the Nebraska SPEDFRS option to generate the data and calculate the salary and benefit totals for the various assignment records for the applicable employees; review (and edit, if needed) the generated data on the View/Edit Data tab; and create the file to upload into the Nebraska Special Education Financial Reporting System for the Supplementary Report of Staff Salaries.