Note: The following instructions are for use with the Idaho Staff Data Reporting option, Iowa BEDS Report option, MOSIS option, or the Wyoming Staff Member Collection Report option, in order to edit the permitted values, if needed. For Idaho, the valid codes that can be edited include CIP codes, contract types, education degrees, extra pay types, funding sources, high school degree types, higher education institutions, languages, paraprofessional types, schools, and termination reasons. For Iowa, the permitted values that can be edited include assignments, positions, and programs. For Missouri, the permitted values that can be edited include school codes, position codes, and CTE program types. For Wyoming, the permitted values that can be edited include assignments, degrees, experience groups, extra salary reasons, funding types, grades, insurance options, license types, regular or extra salary, schedule IDs, school IDs, and teacher types.
From the Payroll screen, select the Government Reporting menu and then the appropriate option: Idaho Staff Data Reporting, Iowa BEDS Report, MOSIS, or Wyoming Staff Member Collection Report.
On the screen for the applicable report, click the Permitted Values tab.
In the Field Name field, enter the type of codes for which to edit, or click the down-arrow button to select the correct one.
Make the desired changes to the codes.
Note: If the data entered in the Code field is changed for an existing code, any employee records using that code within the Idaho Staff Data Reporting option, Iowa BEDS Report option, the MOSIS option, or the Wyoming Staff Member Collection Report are not updated with the change, and once the option is closed and re-opened, the code will show as an invalid code (error) when editing the report; the error would need to be resolved before saving (or creating the report file, if applicable).
To add a new code, complete the following fields of information in the blank line (indicated with an asterisk) at the bottom of the Permitted Values List.
In the Code field, enter an ID for the new code as assigned by the applicable state. For Idaho, the code can be up to 7 digits for CIP codes, 3 digits for contract types, 2 digits for education degrees, 1 digit for extra pay types, 2 digits for funding sources, 1 digit for high school degree types, 3 digits for higher education institutions, 3 digits for languages, 1 digit for paraprofessional types, 4 digits for schools, and 2 digits for termination reasons. For Iowa, the code can be up to 2 digits for programs, 3 digits for positions, and 5 digits for assignments. For Missouri, the code can be up to 4 digits for school codes, 2 digits for position codes, and 4 digits for CTE program types. For Wyoming, the code can be up to 3 characters for assignments, 1 character for degrees, 3 characters for experience groups, 2 characters for extra salary reasons, 1 character for funding types, 2 digits for grades, 2 characters for insurance options, 3 characters for license types, 1 character for regular or extra salary, 1 character for schedule IDs, 7 digits for school IDs, and 2 characters for teacher types.
Enter a description up to 100 characters long for the new code in the Description field.
Select the Active field to stipulate the code is currently included on the list of valid codes issued by the applicable state. A checkmark will appear in the box if the field is selected. When adding a new code, the Active field is selected by default.
To remove a code, click the Delete button located to the left of the desired code in the Permitted Values List; when prompted to delete the record, click Yes.
Note: If a code is being used in a record for an employee within the Idaho Staff Data Reporting option, Iowa BEDS Report option, the MOSIS option, or the Wyoming Staff Member Collection Report, the system will still allow it to be deleted; however, once the option is closed and re-opened, the code will show as an invalid code (error) when editing the report, and the error would need to be resolved before saving (or creating the report file, if applicable).
Click the Save button.