Editing Permitted Values

Note:  The following instructions are for use with the Idaho Staff Data Reporting option, Iowa BEDS Report option, MOSIS option, Nebraska SPEDFRS option, North Dakota Teachers Retirement Report - New Format option, or the Wyoming Staff Member Collection Report option, in order to edit the permitted values, if needed.  For Idaho, the valid codes that can be edited include CIP codes, contract types, education degrees, extra pay types, funding sources, high school degree types, higher education institutions, languages, paraprofessional types, schools, and termination reasons. For Iowa, the permitted values that can be edited include assignments, positions, and programs.  For Missouri, the permitted values that can be edited include school codes, position codes, and CTE program types.  For Nebraska, the valid codes that can be edited include age groups, functions, position assignments, SPI codes, staff types, and supervision codes.  For North Dakota, the valid codes that can be edited include employment change reasons, enrollment types, gender, marital status, and pay codes.  For Wyoming, the permitted values that can be edited include assignments, degrees, experience groups, extra salary reasons, funding types, grades, insurance options, license types, reasons for separation, regular or extra salary, schedule IDs, and school IDs.

  1. From the Payroll screen, select the Government Reporting menu and then the appropriate option:  Idaho Staff Data ReportingIowa BEDS Report, MOSIS, Nebraska SPEDFRS, North Dakota Teachers Retirement - New Format, or Wyoming Staff Member Collection Report.

  2. On the screen for the applicable report, click the Permitted Values tab.

  3. In the Field Name field, enter the type of codes for which to edit, or click the down-arrow button to select the correct one.

  4. Make the desired changes to the codes.

Note:  If the data entered in the Code field is changed for an existing code, any employee records using that code within the Idaho Staff Data Reporting option, Iowa BEDS Report option, the MOSIS option, the Nebraska SPEDFRS option, the North Dakota Teachers Retirement Report - New Format option, or the Wyoming Staff Member Collection Report are not updated with the change, and once the option is closed and re-opened, the code may show as an invalid code (error) when editing the report; and if applicable, the error would need to be resolved before saving (or creating the report file, if applicable).

  1. To add a new code, complete the following fields of information in the blank line (indicated with an asterisk) at the bottom of the Permitted Values List.

  1. To remove a code, click the Delete button located to the left of the desired code in the Permitted Values List; when prompted to delete the record, click Yes.

Note:  If a code is being used in a record for an employee within the Idaho Staff Data Reporting option, Iowa BEDS Report option, the MOSIS option, the Nebraska SPEDFRS option, or the Wyoming Staff Member Collection Report, the system will still allow it to be deleted; however, once the option is closed and re-opened, the code may show as an invalid code (error) when editing the report, and if applicable, the error would need to be resolved before saving (or creating the report file, if applicable).  If a code is being used in a record for an employee within the North Dakota Teachers Retirement - New Format option, the system will not allow it to be deleted.

  1. Click the Save button.