Steps
to Edit Permitted ValuesNote: The following instructions are for use with the Idaho Staff Data Reporting option, Idaho Staff Data Reporting - New Format option, Iowa BEDS Report option, MOSIS option, Nebraska SPEDFRS option, North Dakota Teachers Retirement Report - New Format option, or Wyoming Staff Member Collection Report option, in order to import a file containing all the valid codes that were provided to SUI by the applicable state.
From the Payroll screen, select the Government Reporting menu and then the appropriate option: Idaho Staff Data Reporting, Idaho Staff Data Reporting - New Format, Iowa BEDS Report, MOSIS, Nebraska SPEDFRS, North Dakota Teachers Retirement - New Format, or Wyoming Staff Member Collection Report.
For the Idaho Staff Data Reporting - New Format, Iowa BEDS Report, MOSIS, Nebraska SPEDFRS, North Dakota Teachers Retirement Report - New Format, or Wyoming Staff Member Collection Report options, select the Options menu and then Import Permitted Values, or for the Idaho Staff Data Reporting option, select the Options menu, Import, and then Import Permitted Values.
When prompted, click Yes to continue the import.
Once the import is complete, a message will appear in the status bar stating the data was imported successfully.
Note: For all values imported except for schools imported from within the Idaho Staff Data Reporting - New Format option only, if there had been any codes that were manually added for the permitted values prior to the import and are not on the list of valid codes that were provided to SUI by the applicable state, those codes will remain within the Permitted Values section but will be flagged as inactive (the Active field will be unselected); if desired, edit the necessary permitted values. For schools imported from within the Idaho Staff Data Reporting - New Format option only, if schools had been manually added or previously imported for a different district/LEA ID, those schools will remain in the file as active (will not be flagged as inactive). Also, for Idaho, the schools are imported only if the district is specified on the Report Options screen prior to importing (in the District ID field within the Idaho Staff Data Reporting option or the District/LEA ID field within the Idaho Staff Data Reporting - New Format option), and if applicable, only the school codes for the corresponding district are imported (reminder, schools manually added or schools imported for a different district ID will remain in the file as active when importing permitted values within the Idaho Staff Data Reporting - New Format option). For Wyoming, the school IDs are imported only if the District ID field was completed on the Report Options screen (in the Wyoming Staff Member Collection Report option) prior to importing the permitted values, and if applicable, only the school IDs for the corresponding district were imported; if the District ID field was not completed, any codes manually added for school IDs prior to importing the permitted values remain as active codes and were not inactivated.