Steps
to Add a Custom FieldAdd the following two custom fields to the Employee File: Staff ID (text custom field) and Staff Type (referenced custom field, with the appropriate 1-digit codes as the referenced values). If this step has already been completed, skip to Step 2.
Tip: Refer to the codes defined by the state provided with the instructions for the Nebraska Special Education Financial Reporting System when creating the IDs and values for the Staff Type referenced custom field as valid codes are required.
Complete the custom fields added in Step 1 for each applicable employee to be included in the Nebraska SPEDFRS option.
Note: If desired, use the Adjust Custom Fields option to complete the custom fields, or import a file containing this custom field information for the employees.
In the Employee File, bring up an employee and then click the Custom Fields tab.
Tip: To bring up the first employee for which to edit the custom fields, click the First Record button and then utilize the Next Record button to scroll through all the employees.
Enter the 10-digit number assigned to the employee by the Department of Education in the Staff ID custom field.
Enter the ID for the appropriate 1-digit number of the staff type code for the employee in the Staff Type custom field, or click the down-arrow button to select the correct one. If the number is the same as the default (entered in the Default Value field for Staff Type when completing the Nebraska SPEDFRS option), leave this field blank.
Tip: If an employee has multiple assignment records and more than one staff type code, enter one staff code here in the custom field for the employee and then the additional staff type code(s) can be entered for the other assignment records on the Employee Maintenance tab within the Nebraska SPEDFRS tab as part of Step 3 on the Nebraska SPEDFRS Completion Checklist.
Click the Save button.
Repeat Step 2 above for each applicable employee to be included in the Nebraska SPEDFRS option.
Continue with Step 2 on the Nebraska SPEDFRS Completion Checklist.
Nebraska
SPEDFRS Completion Checklist