Steps to Delete
a Purchase Order After PostingNote: Each time a new payroll purchase order is calculated and updated, the old purchase order is automatically deleted and replaced with the new one. To delete a payroll purchase order without calculating a new one, follow the steps to delete a purchase order after posting.
Steps to Delete
a Purchase Order After Posting
_____ 1. Complete the Payroll Purchase Order Vendor field in the Payroll System File.
Steps
to Complete the Payroll System File
_____ 2. To include unit employees in the payroll purchase order calculation, key the entries for the desired wages for the unit employees in the Pay Period Entries option, and then print a listing to verify the entries.
Steps
to Enter Pay Period Entries
_____ 3. Complete the Calculate Payroll option specifying Purchase Order as the Payroll Type.
Note: Enter the ending year of the desired fiscal year for the contracts to include in the payroll purchase order calculation in the Fiscal Year End field. Use the yyyy format. For example, to include the contracts for the 2023-2024 fiscal year in this payroll, enter 2024 in this field. Also, enter the number of times to calculate the selected Pay Period Entries batches in the Number of Times to Include Batch field, if applicable.
_____ 4. Print the desired pre-check reports (such as the payroll register) and verify information.
_____ 5. Make a backup.
_____ 6. Complete the Update Checks option even though there were not any checks printed.
_____ 7. The payroll purchase order is posted to Accounts Payable for the specified vendor (refer to Step 1) with the purchase order number of PR and then the current date the payroll purchase order calculation was completed (for example, the purchase order number is PR 02/12/2023 if the payroll purchase order calculation was completed on 02/12/2023).
_____ 8. The encumbrances from the purchase order are reflected in General Ledger. To view what is left of the budget for the salary and benefit expense accounts, print the financial reports from General Ledger or complete an account inquiry in the Chart of Accounts option.