Steps
to Cancel a Purchase Order Line Item within Purchase Order InquiryNote: The following steps are for deleting a purchase order if it has not been fully or partially received or invoiced. To delete (cancel) a purchase order that has been fully or partially received or invoiced, complete the steps for cancelling a purchase order line item within the Purchase Order Inquiry option.
Steps
to Cancel a Purchase Order Line Item within Purchase Order Inquiry
From the Accounts Payable screen, select the Data Entry menu and then Purchase Orders.
Select the desired batch of purchase orders for which to continue working with by double-clicking on the desired batch description, or if needed, create a new batch.
Steps
to Complete Batch Options for Purchase Orders
The Purchase Orders screen will appear for the selected purchase order batch. The description for the selected batch will appear in the title bar.
Enter the purchase order number for the purchase order to delete in the Purchase Order Number field.
After advancing from the Purchase Order Number field, a message will appear stating that the purchase order has already been posted and asking if it should be moved to the current batch; click Yes to move the purchase order into the current batch. If the purchase order was previously expensed using the Expense Outstanding Payables option during the end of fiscal year process, the message will also indicate to complete manual journal entries in General Ledger because the expensing entries will not automatically be updated with any changes made to the purchase order.
Note: A purchase order that has been fully or partially received or invoiced cannot be brought into a batch for deletion.
Once the purchase order to delete is displayed on the screen, click the Delete button; when prompted to delete the record, click Yes.