Steps to Unlock a TableFrom the Negotiations screen, select the Maintenance menu and then Salary Schedules.
At the Salary Schedules screen, enter the ID of the package for which to build the new FTE - Hours table in the Package ID field, or click the down-arrow button to select the correct one.
Click the Recalculate tab.
Click the FTE - Hours tab.
Note: If the table is locked, the tab will be disabled; if needed, unlock the table.
Select the Reset Employee Steps and Lanes field to have the system adjust the employees with steps and/or lanes that are not within the dimensions of the salary schedule for calculation purposes (for example, adjust steps that are beyond the maximum step for a particular lane, or adjust lanes to Lane 1 if no lane was specified). A checkmark will appear in the box if the field is selected.
Note: If the step and/or lane is adjusted for an employee, the step and lane entered in the Employee File for the particular pay code will not be updated, but the adjusted step and lane will be used in the calculations for the package and reflected in the Employee Negotiation Rates option for the employee. Then when completing the Update Payroll with Packages option, the steps in the Employee File can be updated at that time to the steps and lanes used in the calculations, if desired.
Tip: When building the FTE - Hours table the first time for a package, do not select this field so that employees with steps and/or lanes that are not within the dimensions of the salary schedule can be verified (and not included in the calculations for a package by mistake); then after building the table the first time, the table can be recalculated with the field selected in order to adjust the appropriate employees.
If the Negotiation Lanes option has been completed in Human Resources for the specified package, the Update Lanes from Human Resources field is enabled. If applicable, select the Update Lanes from Human Resources field to have the system place the employees in the appropriate lanes based on their education and/or position titles, rather than use the number of the lane entered in the Employee File. A checkmark will appear in the box if the field is selected.
Note: If an employee would happen to match multiple lanes based on the criteria entered in the Negotiation Lanes option, the employee is placed in the greatest lane.
If the Update Lanes from Human Resources field is selected, the Post Lane Changes to Payroll field is enabled. If applicable, select the Post Lane Changes to Payroll field to update the number in the Lane field entered in the Employee File for the appropriate pay code with the number of the lane in which the employee is placed when building the FTE - Hours table. A checkmark will appear in the box if the field is selected.
Click the Execute button to build the table as specified, or click the Save button to save the changes and wait to calculate the table at a later time.
Note: If the Reset Employee Steps and Lanes field was not selected and there are employees with steps and/or lanes that are not within the dimensions of the salary schedule, a message appears stating the number of employees that were not included in the table. To view a list of the employees that were not included, click Yes. If there are employees on the list that should be included in the calculation for the package, edit the record for the employee (double-click an employee on the list to open the record in the Employee File) and change the step and lane, if needed; then recalculate the FTE - Hours table. If there are employees on the list that should not be included in the calculation for the package, either delete the applicable year's pay code for the employee or change the pay group for the employee so it is not tied to the package; then recalculate the FTE - Hours table.
After building the table, click the Salary Schedules tab and then the FTE - Hours tab located on the bottom of the screen to view the table.
Once the table has been built successfully, lock the table to prevent it from being accidentally recalculated.