Backup Database

The backup database function, which is accessed by clicking the Backup icon on the main screen of the School Accounting System or the Backup option listed under the Check Cycle menus in Accounts Payable and Payroll, makes an encrypted backup file of the database at a specific point in time.  Since all the data in the School Accounting System resides in one database, the backup database function backs up all modules including Accounts Payable, General Ledger, Payroll, Fixed Asset Inventory, Human Resources, Negotiations, Report Writer, and Accounts Receivable.

When making a backup in the School Accounting System, the backup file of the database is created in the backup folder in the SQL Server instance and an additional backup copy can be saved to a different location, such as to a flash drive or a location on the user's local hard drive, if desired.  The backup files in the backup folder in the SQL Server instance are retained based on the values entered in the Number of Days to Keep Backups field and the Minimum Number of Backups to Keep field in the System File, while the additional backup copies can be stored for longer periods of time as desired.

Tips:

Note:  For organizations with the School Accounting System installed locally, the School Accounting System can be set up to complete daily backups of the database, if desired.  To set up the system to make a daily backup, complete the fields on the Backup Options screen in the System File (refer to Steps 1, 4, and 5 of the Completing the System File topic).  When making a daily backup, the backup file is only created in the backup folder in the SQL Server instance (an external copy is not made).  If desired, view the tutorial below demonstrating the Complete Daily Backup field in the System File.  In order to view the tutorial, you must have an active Internet connection, along with a sound card and speakers installed on your computer.

Steps to Backup

Complete Daily Backup Tutorial