Backing Up

Note:  The steps below to complete the backup database function are only applicable for organizations with the School Accounting System installed locally or for organizations using the School Accounting System-Online version with the regular database configuration.  For organizations using the School Accounting System-Online version with the updated database configuration, the backup database function is not available (the Backup icon on the main screen of the School Accounting System and the Backup option listed under the Check Cycle menu in Accounts Payable and Payroll do not display), as the continuous backup feature is utilized instead.

Note:  The Backup option can also be accessed by selecting the Check Cycle menu and then Backup from the Accounts Payable or Payroll screen if backing up prior to updating a batch of checks for Accounts Payable or Payroll.  If making a backup as part of completing the Change Account Structure, Crosswalk Account Numbers, Purge Data, or Upload Database to SUI option, or installing an update, skip this step.

Note:  If a valid location was keyed into this field (rather than selecting the location using the Directory button) and the Edit Path to Shared Backup Folder option is not completed, the Edit Path to Shared Backup Folder screen will appear and should be completed at this time.

Tip:  The name of the backup file will include the date and time the backup was made, using the following format:  XX_####_OrganizationName_yyyy-mm-dd_hhmmss, with XX being the appropriate state abbreviation and #### being the customer ID number for the organization.  The backup file created in the backup folder will have a file extension of .bak, while the additional backup file copied to the specified location (if applicable) will have a file extension of .gz.

Note:  If the Make an Additional Copy field is selected and the Edit Path to Shared Backup Folder option is not completed, the Edit Path to Shared Backup Folder screen will appear and must be completed in order to continue.

Note:  The Backup Database screen will remain open until the additional copy (if applicable) was created if making a backup while installing an update to the School Accounting System or completing the Upload Database to SUI Support option.