Steps
to Correct a Leave Request Before
SubmittingA leave request can be recalled from within the Leave Request Entry option (or the Leave Request Entry - FMLA option, if applicable) or the Leave Request Inquiry option.
Note: A leave request (or FMLA leave request, if applicable) can only be recalled by the employee for whom the leave request was made. Also, only leave requests (or FMLA leave requests, if applicable) with a status of Pending, or those with a status of Approved which have not been brought into a batch of Employee Absences or Pay Period Entries (or processed on the FMLA screen in the Employee File, if applicable), can be recalled.
Recalling a Leave Request from within the Leave Request Entry Option (or the Leave Request Entry - FMLA Option, If Applicable):
From the Payroll screen, select the Options menu, Leave Requests, and then Leave Request Entry (or Leave Request Entry - FMLA, if applicable).
Note: The Leave Requests submenu is only available to organizations that have licensed the Web Link module, and the Leave Request Entry - FMLA option is only enabled if the Allow FMLA Leave Requests field is selected on the FMLA tab within the Leave Request Options option.
If there are any unsubmitted leave requests previously entered and saved by the current user (or rejected or recalled leave requests not yet cancelled or deleted; or also any unsubmitted leave requests entered and saved for the current user by a different user with rights), the Leave Request Entry Search screen will appear; click the New Record button. If there are not any unsubmitted leave requests (or rejected or recalled leave requests not yet cancelled or deleted), the Leave Request Entry screen will appear immediately.
Click the Recall Submitted Leave button.
At the Recall Submitted Leave Search screen, double-click on the leave request to recall. By default, only the applicable leave requests with a start date equal to the current date or in the future appear, but the filters can be changed if desired.
The detailed information for the selected leave request will appear in the Leave Request Inquiry Detail screen (or Leave Request Inquiry Detail - FMLA screen, if applicable).
Click the Recall button to recall the leave request.
Note: The Recall button is only enabled if the leave request is for the employee tied to the user currently logged into the system and if the leave request has a status of Pending or Approved. If the leave request has a status of Approved and had been brought into a batch of Employee Absences or Pay Period Entries (or processed on the FMLA screen in Employee File, if applicable), the leave request will not be able to be recalled (if applicable, after clicking the Recall button, a message will appear stating the leave request cannot be recalled; click OK).
When prompted to recall the leave request, click Yes.
If designated to do so in the Email Manager option, notification emails for the recalled leave request will be sent at this time to the appropriate users (approvers) as based on the approval path for the leave request.
Note: If there were notification email messages that did not go through, a message will appear; click OK and then contact the Business Office in order to check the activity log file (System Log tab within the Activity Log option) and resolve the error(s). If an email is rejected, the rejection notice will be sent to the appropriate address for the designated email address in the Email Manager option.
After the leave request is recalled, it will display on the screen within the Leave Request Entry option (or the Leave Request Entry - FMLA option, if applicable) as an unsubmitted leave request; change and then resubmit the recalled leave request, or delete the recalled leave request.
Steps
to Correct a Leave Request Before
Submitting
Steps
to Delete a Leave Request Before
Submitting
Recalling a Leave Request from within the Leave Request Inquiry Option:
From the Payroll screen, select the Options menu, Leave Requests, and then Leave Request Inquiry.
Note: The Leave Request Inquiry option can also be accessed from the Options menu within the Employee File. The Leave Requests submenu and Leave Request Inquiry option are only available to organizations that have licensed the Web Link module.
At the Leave Request Inquiry screen, enter the ID of the employee tied to the user currently logged into the system, or click the down-arrow button or the Find button to select the correct one.
Locate the leave request to recall in the Leave Requests List or on the calendar, and then double-click on it.
Tip: If desired, enter the ID of the leave used with the leave request to recall in the Leave ID field, or change the filters for any column in the Leave Requests List to narrow the list of the records displayed in the list and on the calendar.
The detailed information for the selected leave request will appear in the Leave Request Inquiry Detail screen (or Leave Request Inquiry Detail - FMLA screen, if applicable).
Click the Recall button to recall the leave request.
Note: The Recall button is only enabled if the leave request is for the employee tied to the user currently logged into the system and if the leave request has a status of Pending or Approved. If the leave request has a status of Approved and had been brought into a batch of Employee Absences or Pay Period Entries (or processed on the FMLA screen in Employee File, if applicable), the leave request will not be able to be recalled (if applicable, after clicking the Recall button, a message will appear stating the leave request cannot be recalled; click OK).
When prompted to recall the leave request, click Yes.
If designated to do so in the Email Manager option, notification emails for the recalled leave request will be sent at this time to the appropriate users (approvers) as based on the approval path for the leave request.
Note: If there were notification email messages that did not go through, a message will appear; click OK and then contact the Business Office in order to check the activity log file (System Log tab within the Activity Log option) and resolve the error(s). If an email is rejected, the rejection notice will be sent to the appropriate address for the designated email address in the Email Manager option.
The leave request is now accessible in the Leave Request Entry option (or the Leave Request Entry - FMLA option, if applicable) as an unsubmitted leave request; change and then resubmit the recalled leave request, or delete the recalled leave request.