Idaho Staff Data Reporting - New Format

The Idaho Staff Data Reporting - New Format option will replace the Idaho Staff Data Reporting option, effective at some point in 2025 (according to the state, currently only pilot testers are using the new format for the option as of April 2025).

The Idaho Staff Data Reporting - New Format option in Payroll is used by Idaho school districts throughout the year to generate and upload data directly to the Idaho State Department of Education using SIF (Schools Interoperability Framework) for use with the Idaho System for Educational Excellence.  The Idaho Staff Data Reporting - New Format option uploads the following SIF objects to the state:  Employee Personal, Employment Record, Employee Assignment, and Employee Contract.

Initially, for those school districts who had not previously used the Idaho Staff Data Reporting option in the School Accounting System, the applicable employee information will need to be manually entered into the Idaho Staff Data Reporting - New Format option.  Once the data is in the Idaho Staff Data Reporting - New Format option, it can be maintained and generated, verified, and edited as needed.  

The data for the Idaho Staff Data Reporting - New Format option is automatically uploaded and sent to the state every 15 minutes.  The data that is automatically sent to the state includes the employee data saved on the Personal, Employment, Assignments, and Contracts screens (tabs) within the Idaho Staff Data Reporting - New Format option; the data for schools and locations defined within the Idaho Staff Data Reporting - New Format option; and the applicable updated data from the Employee File for employees listed on the Personal tab within the Idaho Staff Data Reporting - New Format option, such as an updated last name for the employee.

Note:  Follow the steps on the Idaho Staff Data Reporting - New Format Completion Checklist to ensure all steps are completed properly for the Idaho Staff Data Reporting - New Format option.

Idaho Staff Data Reporting - New Format Completion Checklist

Tip:  If the Idaho Staff Data Reporting option was previously utilized, the data from the Idaho Staff Data Reporting option can be copied across to the Idaho Staff Data Reporting - New Format option by contacting Customer Support.