Note: Employees only appear in the Employee Negotiation Rates option for a package after building the FTE - Hours table.
From the Negotiations screen, select the Maintenance menu and then Employee Negotiation Rates.
At the Employee Negotiation Rates screen, enter the ID of the package for which to edit the information in the Package ID field, or click the down-arrow button to select the correct one.
The employees included in the selected package will appear on the Package tab (screen) in the Employee Negotiation Rates List located in the lower left corner of the screen.
Enter the ID of the employee to view or edit in the Employee ID field, or click the down-arrow button to select the correct one. An employee can also be selected by double-clicking on the desired employee on the Package tab (screen) in the Employee Negotiation Rates List.
Note: To view all the packages for which the specified employee is included, click the Employee tab in the Employee Negotiation Rates List. To then view all the employees in the selected package, click the Package tab.
If needed, enter the ID of the pay code to view or edit for the specified employee in the Pay Code ID field, or click the down-arrow button to select the correct one.
If applicable, the total salary amount calculated for the specified pay code for the employee in the particular package appears in the Total Amount field. The amount in this field cannot be changed.
Note: Amounts only appear in the field for employees once the Salary Totals table has been built for the package.
If applicable, the pay rate calculated for the specified pay code for the employee in the particular package appears in the Pay Rate field. The amount in this field cannot be changed.
Note: Amounts only appear in the field for employees once the Salary Totals table has been built for the package.
The step for which the employee is currently being calculated for the specified package and pay code appears in the Step field. If needed, change the number for the step for the pay code for the employee, and then recalculate the FTE - Hours, Salary Totals, and Benefit Totals tables.
Note: If the step is changed for the employee in this field, the step entered in the Employee File for the particular pay code will not be updated. If desired, when completing the Update Payroll with Packages option, the steps in the Employee File can be updated at that time to the steps (and lanes) shown here in the Employee Negotiation Rates option.
The lane for which the employee is currently being calculated for the specified package and pay code appears in the Lane field. If needed, change the number of the lane for the pay code for the employee, and then recalculate the FTE - Hours, Salary Totals, and Benefit Totals tables.
Note: If the lane is changed for the employee in this field, the lane entered in the Employee File for the particular pay code will not be updated. If desired, when completing the Update Payroll with Packages option, the lanes in the Employee File can be updated at that time to the lanes (and steps) shown here in the Employee Negotiation Rates option.
The deductions and taxes tied to the specified pay code for the employee appear in the Employee Deductions List on the right side of the screen. The amount withheld (paid by the employee) and the amount expensed (paid by the employer) are shown for each deduction and tax, along with the totals for the amounts paid by the employee and the employer.
Note: The deductions and taxes only appear for employees once the Benefit Totals table has been built for the package.
If changes were made, click the Save button.
If desired, to delete the calculations for the employee's pay code from the package, click the Delete button; then when prompted, click Yes to delete the record.
Note: Deleting the employee's calculations within the Employee Negotiation Rates option does not update the totals on the salary schedules for the package; to update the totals on the salary schedules, make the necessary changes in the Employee File for the employee and then recalculate the FTE - Hours, Salary Totals, and Benefit Totals tables for the package.
Tip: To delete the calculations for all the employees in the package, complete the Delete Package Rates option.
Repeat the steps until all of the employees have been edited.