Steps to Enter
InvoicesInvoices are entered into Accounts Receivable to record the charge to a customer for the sale of goods or services purchased from your organization. Invoices include the customer ID, the amount billed, and the account number(s) to credit, if applicable. If there are invoices that need to be posted each month for the same dollar amount or charged to the same account numbers, they can be set up as recurring entries in the batch options. Once invoices have been entered into the system, the invoice forms can be printed and sent (or emailed) to the customers, if desired.
If operating on a cash basis, there are not any entries recorded in General Ledger when invoices are posted. If operating on an accrual basis, the specified revenue account numbers are credited and the applicable Accounts Receivable account number (as designated in the Fund File) is debited when invoices are posted.
Tip: If desired, to enter the invoice and the payment at the same time for a sale to a customer, enter a prepaid invoice instead.
Steps
to Correct an Invoice Before
Posting
Steps
to Correct an Invoice After Posting
Steps
to Delete an Invoice Before Posting