After all the items have been entered in the batch, select the Options menu (from within the desired batch) and then Post Entries.
If posting a time cards batch, a message will appear stating to select a pay period entries batch for which to post the time cards; click OK and then double-click the desired pay period entries batch description. Then when prompted to continue posting the entries, click Yes.
Note: If the pay code for a time card entry is not set up on the Wages screen in the Employee File for the particular employee and the pay code does not have a default rate and/or default expense account specified in the Pay Code File, a screen will appear showing all entries without a pay rate and/or expense account; after reviewing the list of entries, click the X in the upper-right corner to close the screen. When prompted again to continue posting the entries, click Yes to post the batch including any entries without a rate or expense account, or click No to cancel and not post so that the pay code can be set up properly before posting the batch of time cards.
For Idaho school districts only, if posting a batch of manual journal entries containing an entry for an expense account without an Entity ID, or a batch of cash receipts containing an entry using an expense account without a Received From ID, a message will appear; click OK to continue posting the batch as is (and then the applicable entries will need to be edited when completing the Idaho Financial Transparency Data Collection in order to specify an entity at that time), or else click Cancel to edit the entries prior to posting.
The Post Entries screen will appear (except when posting time cards); verify the information on the screen.
Note: If any information for the current batch displayed on the screen (in the disabled fields) needs to be changed, click the Cancel button and then complete the Change Batch Options to edit the information.
If posting a batch for budgets, cash receipts, manual journal entries, or invoices (invoices in Accounts Payable only; not applicable for invoices in Accounts Receivable), the Delete Zero Entries field displays. If desired, select the Delete Zero Entries field to omit posting any entries with zero (0) amounts for budgets or manual journal entries, or to omit posting cash receipts or invoices (only those that do not have the Prepaid Information section completed) containing all zeros (in the Header and Detail Information sections). A checkmark will appear in the box if the field is selected.
Note: If the batch is set as recurring (the Recurring Entries field is selected in the batch options), the zero entries (or zero cash receipts or invoices) will remain in the batch, except with budgets, in which case, the zero entries are deleted from the batch.
If posting a batch with the Recurring Entries field selected in the batch options for budgets, cash receipts, manual journal entries, or invoices (in either Accounts Payable or Accounts Receivable), complete the New Processing Month field by entering the fiscal period for which to use as the next processing month for the recurring batch. Use the mm/yyyy format or click the down-arrow button to select the desired date. The next month (as based on the computer date) will appear as the default, but can be changed.
When posting all batches except for time cards, click the Execute button to continue posting the batch.
A prompt will appear stating the batch has been posted; click OK.