Steps to Import Scanner DataFrom the Fixed Asset Inventory screen, select the Options menu and then Process Scanner Data.
Import the scanner data file into the Fixed Asset Inventory module by completing the Import Scanner Data option.
The Process Scanner Data screen will appear listing all assets that were scanned, and those current assets that were not scanned but tracked in the Fixed Asset Inventory module.
Review the assets with an assigned Variance Type to determine if further action is needed to update the assets or if the variance can be ignored due to a mistake made during the inventory. If desired, change the filters to modify the assets displayed on the Process Scanner Data screen, or print the Scanned Assets Variance Report to verify the information for only those assets with a variance.
Make the necessary changes to update the applicable assets:
For assets with a Variance Type of Different Location, complete the Update Asset Location option to update the location of the assets to be the scanned location.
Steps to Update Asset Location
For assets with a Variance Type of New Asset, add the assets within the Add New Assets option using the View Scanner Assets option.
For assets with a Variance Type of Missing Asset, dispose the assets within the Process Asset Disposal option using the View Disposed Scanner Assets option.
Steps to Process Asset Disposal
For assets with a Variance Type of Disposed Asset (No GL), complete the Undispose Assets (No GL) option to change the assets to be current (no longer disposed).
Steps to Updispose Assets (No GL)
Note: If an asset with a Variance Type of Disposed Asset (No GL) was also scanned in a different location than what is shown in the Asset File Maintenance option, after completing the Undispose Assets (No GL) option, manually change the location for the asset within the Asset File Maintenance option, or else import the scanner data file again in order to have the system re-assign the Variance Type to Different Location (and then complete the Update Asset Location option).
For assets with a Variance Type of Disposed Asset (GL), add (undispose) the assets within the Add New Assets option using the View Scanner Assets option. When adding the asset, the disposed asset already in the Asset File Maintenance option will be re-assigned to a new asset tag number, so that the asset from the scanner file can then be added back into the system as a current asset using the scanned Asset Tag.
The list of assets will continue to display in the Process Scanner Data option until a new scanner file has been imported. If the assets are updated (added, disposed, undisposed, or locations changed), the assets will show as having been processed (a checkmark will appear in the Processed field (column)) and the name of the batch in which the asset was processed will appear in the Batch Description field (column), if applicable.