Steps to Enter Time CardsThe Time Cards option in Payroll is used to make entries for unit employees who punch in and out on a time clock and are to be paid for the pay period. With the Time Cards option, the time the employees punched in and out are entered on the system, and then the total number of hours worked, including any overtime hours if specified to do so, are automatically calculated, using the appropriate time card basis as defined for the employee’s pay group for the specified pay code. When the time cards are posted, the entries are posted to a selected pay period entries batch.
If an electronic time clock is used, the time cards can be imported directly into a batch of time cards and then printed and posted.
Note: If using the Time Cards option, the time card basis must first be tied to the necessary pay groups. The pay groups can then be tied to an employee’s specific pay code in the Employee File. Also, pay codes used for overtime rates must be tied to the regular rate pay codes in the Pay Code File to have the system calculate the overtime hours using a different pay code (rate).
Steps to Correct a Time Card Entry Before Posting
Steps to Correct a Time Card Entry After Posting
Steps to Delete a Time Card Entry Before Posting