Steps to Change a Checking Account (Tie a Direct Deposit Debit Record to a Checking Account)From the General Ledger screen, select the Maintenance menu and then Direct Deposit Debit Records.
Note: If desired, to access the Direct Deposit Debit Record File from Accounts Payable or Payroll, select the Options menu from the Accounts Payable or Payroll screen, Direct Deposit Options, and then Direct Deposit Debit Records.
At the Direct Deposit Debit Records screen, click the New Record button.
Note: For any field equipped with the repeat function, click the Repeat button or press the Ctrl+R keys to repeat the previous entry for the specified field. The repeat function is only available after your initial entry.
Enter a unique ID for the direct deposit debit record in the Direct Deposit Debit Record ID field. The ID can be alphanumeric and up to 10 characters long (no spaces).
Note: To have the system automatically assign the ID using the first 10 characters (letters and numbers only) of the description, leave the ID field blank; once the record is saved, the ID will be assigned.
Enter a description for the direct deposit debit record in the Direct Deposit Debit Record Description field. The description can be up to 40 characters long.
Enter the correct 2-digit standard transaction number in the Direct Deposit Transaction Code field, or click the down-arrow button to select the correct one. In most cases, 27 for an automated payment (withdrawal) from a checking account will be selected.
Enter the ID of the direct deposit bank for where the school district's bank account (from where the funds will be dispersed for the direct deposit transactions for this debit record) is located in the Direct Deposit Bank ID field. If the ID is not known, click the down-arrow button to select the correct one, or press the Ctrl+F keys to access the search feature.
Enter the account number of the school district's checking or savings account (from where the funds will be dispersed for the direct deposit transactions for this debit record) in the Account Number field. The account number can be up to 17 digits long.
Enter the federal ID number for the school district in the Individual Identification Number field. The number can be up to 15 digits long.
Click the Save button.
Tip: As included in Step 1 of the Accounts Payable Direct Deposit Setup Checklist and Payroll Direct Deposit Setup Checklist, remember to tie the newly added direct deposit debit record to the appropriate checking account(s).
Steps to Change a Checking Account (Tie a Direct Deposit Debit Record to a Checking Account)