From the Accounts Payable screen, select the Data Entry menu and then Receiving.
The Receiving screen will appear.
Enter the number of the purchase order for which to delete the receiving in the Purchase Order Number field. If the purchase order number is not known, click the down-arrow button or the Find button to select the correct one.
In the Purchase Order Detail Information List, click on the desired purchase order detail line for which to delete the receiving.
All the receiving lines entered for the selected purchase order detail line appear in the Receiving Information List at the bottom of the screen.
Note: The receiving lines entered by different users and those that have been invoiced will be disabled and cannot be changed or deleted.
Click the Delete button to the left of the receiving line to delete; when prompted, click Yes to the delete the row.
Repeat Steps 4-6 until all the desired receiving lines have been deleted for the purchase order.
Click the Save button.
If designated to do so in the Email Manager option, a receiving notification email will be sent at this time to the designated user.
Note: If a notification email did not go through, a message will appear; click OK and then contact the Business Office in order to check the activity log file (System Log tab within the Activity Log option) and resolve the error(s). If an email is rejected, the rejection notice will be sent to the appropriate address for the designated email address in the Email Manager option.
Tip: A notification email is not sent if the only changes made were to update the Receiving Status to Cancelled for one or more purchase order lines.