Steps to Enter ReceivingsThe Receiving option in Accounts Payable is used when the merchandise from purchase orders is physically received by the school district. Within the Receiving option, a user designates the quantity received for the items on a purchase order, enters the date the items were received, and enters any additional comments as needed, while the system automatically tracks the ID of the user who entered the receiving information. The receiving information then appears when invoicing purchase orders.
The system can be set up to send notification emails to a designated user when purchase orders have been received and are ready for invoicing.
For those school districts who have licensed the Fixed Asset Inventory module, the asset information can also be entered within the Receiving option if the item should be tracked as an asset in Fixed Asset Inventory.
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