From the Accounts Payable screen, select the Data Entry menu and then Receiving.
The Receiving screen will appear.
Enter the number of the purchase order for which to edit the receiving in the Purchase Order Number field. If the purchase order number is not known, click the down-arrow button or the Find button to select the correct one.
In the Purchase Order Detail Information List, click on the desired purchase order detail line for which to edit the receiving.
All the receiving lines entered for the selected purchase order detail line appear in the Receiving Information List at the bottom of the screen.
Note: The receiving lines entered by different users and those that have been invoiced will be disabled and cannot be changed or deleted.
Make the desired changes to the receiving.
To add a new receiving line, complete the blank line (indicated with an asterisk) at the bottom of the Receiving Information List. Refer to Step 7 on the Entering Receivings topic for additional instructions.
To delete a receiving line, click the Delete button to the left of the desired line, and then when prompted, click Yes to the delete the row.
If needed, click the Edit Record button located to the right of the Asset field in a receiving line to enter additional information for the asset (for use when adding the asset to the Fixed Asset Inventory module). Refer to the Completing the Asset Details topic for additional instructions.
Repeat Steps 4-6 until all the desired receiving lines have been edited for the purchase order.
Click the Save button.
If designated to do so in the Email Manager option, a receiving notification email will be sent at this time to the designated user.
Note: If a notification email did not go through, a message will appear; click OK and then contact the Business Office in order to check the activity log file (System Log tab within the Activity Log option) and resolve the error(s). If an email is rejected, the rejection notice will be sent to the appropriate address for the designated email address in the Email Manager option.
Tip: A notification email is not sent if the only changes made were to update the Receiving Status to Cancelled for one or more purchase order lines.