Steps
to Add a 941 Electronic Authorized Signer and Request PINThe 941 Electronic Authorized Signers/PIN Requests option in Payroll is used to add an authorized signer for an organization and request a PIN from the IRS in order to electronically submit the 941 Form (and Schedule B, if applicable) at the end of each quarter. Once a PIN request has been accepted by the IRS, the IRS will mail the PIN to the authorized signer, which can take up to 45 days to receive. After the PIN is received, sign the statement of receipt and return it within 10 business days from the date of the letter; then activate the authorized signer within the 941 Electronic Authorized Signers/PIN Requests option (by selecting the Active field). After completing these steps, the 941 Form can then be electronically submitted.
Note: There can only be one active authorized signer for an organization. If an employee who is defined as the authorized signer leaves the organization, the authorized signer must first be deactivated by contacting the IRS Help Desk at 1-866-255-0654; and then the authorized signer can be inactivated within the 941 Electronic Authorized Signers/PIN Requests option (by unselecting the Active field) and a new authorized signer can be added and a PIN requested.
Tip: A PIN is assigned specifically to an organization (federal ID), so if a person works at multiple organizations, he/she must be added as an authorized signer and request a PIN for each organization.
Steps
to Add a 941 Electronic Authorized Signer and Request PIN
Steps
to Activate a 941 Electronic Authorized Signer (After Receiving PIN)
Steps
to Inactivate a 941 Electronic Authorized Signer
Steps
to Resubmit a PIN Request for a 941 Electronic Authorized Signer