Steps
to Change a Pay Period EntryFrom the Payroll screen, select the Data Entry menu and then Pay Period Entries or Employee Absences.
If a batch already exists, the Batch Search screen will appear; click the New Record button. If a batch does not exist, the batch options screen will appear immediately in order to create a new batch.
At the Batch Options screen, select the Options menu and then Copy Batch.
The Batch Search screen will appear listing all the unposted and posted pay period entries or employee absences batches.
Select the batch to copy by double-clicking on the batch description.
Make any changes to the Batch Options for the newly copied batch and then click the Save button.
If the pay rates changed for the employees included in the batch to be copied, select the Update Pay Rates field to use the new rates from the Employee File (and Pay Code File for those pay codes using a default rate, if applicable) for all the entries that will be copied into the new batch. A checkmark will appear in the box if the field is selected.
Note: If the year specified in the Fiscal Year End field is changed to a different fiscal year, the Update Pay Rates field is selected by default and cannot be changed.
If the year specified in the Fiscal Year End field was changed to a new fiscal year for which the employees included in the entries being copied do not have pay codes created, a separate prompt will appear for each employee asking to copy the previous year's pay code; click Yes to copy the pay code from the specified year for the employee, or click No to not copy the pay code.
If any errors occurred while copying the entries, a screen listing the errors will appear. If desired, complete a Print Grid or Export Grid to print a listing of the errors.
If desired, make the necessary changes to the entries included in the batch.
Steps
to Change a Pay Period Entry
Steps
to Change an Employee Absence Entry
After all the changes have been made (if applicable), print a listing to verify the information.