Example of SSNVS ResultsNote: You must first sign up for the Social Security Number Verification Service (SSNVS) from within the Business Services Online (BSO) website in order to submit the file to the Social Security Administration for verification; refer to the SSN Verification Service topic for more information.
From the Payroll screen, select the Government Reporting menu and then SSN Verification Service.
At the SSN Verification Service screen, click the Report Options tab.
The Employee Selection List appears showing all the active employees. Select which employees on the Employee Selection List to include in the verification process by clicking the box for the Selected column to the left of the desired employee. A checkmark will appear in the box if the employee is selected. To select all the employees listed on the screen, click the Select All button located above the Employee Selection List. If desired, change the filters to modify the employees displayed here.
Tip: If desired, to only include those employees who have not been previously verified, change the filter for the Last SSNVS Date field (column) to only show "blanks".
Create the SSN Verification Service file to submit to the Social Security Administration.
Select the Options menu and then Create Electronic File.
At the Create Report File screen, select the desired path (drive and folders) for where to create the file and click the Save button. The system will default to the location that was last specified.
A message will appear in the status bar after the file has been created.
Complete the Update Last SSNVS Date option to have the system place the current date in the Last SSNVS Date field on the Employment screen of the Employee File for those employees included on the SSN Verification Service file you just created in Step 4.
Verify the same employees are selected as when creating the SSN Verification Service file.
Select the Options menu and then Update Last SSNVS Date.
Once the process is complete, a message will appear in the status bar.
Submit the SSN Verification Service file electronically via the Internet by following the steps from within the Business Services Online (BSO) website to submit a file for verifying Social Security Numbers.
After the Social Security Administration completes the verification process, the results can be accessed from the BSO website the next government business day (except during peak periods). If desired, the results can be downloaded and viewed within the School Accounting System following the instructions below.
From the Status and Retrieval Results screen on the BSO website, click the "Download" link under Retrieval Options for the appropriate submission; when prompted, select to Save the file to a designated location.
From within the School Accounting System, select SSN Verification Service under the Government Reporting menu of the Payroll screen.
Select the Options menu and then Read Returned File.
At the Select Returned File screen, select the appropriate path (drive letter and folders) for where the downloaded file was saved, and click Open.
The results will appear showing all employees who were tested. Review the comments under the Verification column to determine if any information is incorrect for an employee (for example, "SSN not in file"). Also, if the employee matching a Social Security Number is deceased according to the Social Security Administration, a checkmark will display under the Deceased column.
To print a listing of the results, complete a print screen or print grid, or if desired, export the information in the Returned File List to a file using the Export Grid option.
If applicable, make the necessary corrections for any employee with incorrect information entered in the School Accounting System.
