North Dakota PERS Deferred Compensation Report

Note: The North Dakota PERS Deferred Compensation Report option is used by those North Dakota school districts who have employees who participate in the North Dakota 457 Deferred Compensation Plan administered by North Dakota PERS or in an approved employer sponsored supplemental Section 457 or 403(b) plan. The North Dakota PERS Deferred Compensation Report option generates a report (file) for the designated deductions and employees in order to submit the necessary information to North Dakota PERS after each check cycle in Payroll.

From the Payroll screen, select the Government Reporting menu and then North Dakota PERS Deferred Compensation Report.
At the North Dakota PERS Deferred Compensation Report screen, click the Report Options tab and complete the information.

Enter the range of dates in the From Date and To Date fields for which payroll calculation batches to display (based on Check Date). Use the mm/dd/yyyy format or click the down-arrow button for the fields to select the desired dates. After entering or selecting a date, you must advance out of the field. The current month (as based on the computer date) will appear as the default, but can be changed.
The payroll batches with Check Dates in the specified date range appear in the Payroll Batches List. Select the desired payroll calculation batches (and/or date sequences if a payroll batch has multiple date sequences) from the Payroll Batches List to include when generating the report by clicking the box for the Selected column to the left of the desired record. A checkmark will appear in the box if the record is selected. To select all the payroll batches (and/or date sequences if a payroll batch has multiple date sequences), click the Select All button located above the Payroll Batches List. If desired, change the filters to modify the records displayed here.
Enter the 6-digit code assigned to your organization by the North Dakota PERS Office in the ORG Code ID field.
Enter the beginning date for the pay period being reported in the Pay Period Start Date field. Use the mm/dd/yyyy format or click the down-arrow button to select the desired date.
Enter the ending date for the pay period being reported in the Pay Period End Date field. Use the mm/dd/yyyy format or click the down-arrow button to select the desired date.
Click the Save button.

Click the Pay Groups tab to select the pay groups to include on the report.

Note: The pay groups defined (within the Pay Group File) to be included on the North Dakota PERS Deferred Compensation Report are selected by default, but can be changed if needed; if changes are made here, the changes will also be reflected in the Pay Group File.

To select a pay group, click the box under the Selected column to the left of the pay group ID. A checkmark will appear in the box if the pay group is selected.
To select all of the pay groups, click the Select All button located above the Pay Groups List.
Click the Save button.

Click the Deductions tab to select the appropriate deductions to include on the report.

Tip: To lock a column in place so that it does not move while scrolling the information in the grid, click the pushpin located to the right of the desired column heading. Once the pushpin has been selected for a column, the pushpin will appear vertical to indicate the column is locked, and the locked column will move to the left and appear in front of all unlocked columns. To unlock a column, click the pushpin again; the pushpin will appear horizontal to indicate a column is unlocked. If the screen is closed and re-opened, or the Save button is clicked (if applicable), the settings for the pushpins will go back to the defaults.

For each applicable deduction, enter which share (Employee, Employer, or Both) of the deduction to include on the report in the field under the column for the appropriate category (Contribution and Employer Match), or click the down-arrow button to select the correct one.
For each deduction selected to be included on the report, enter the correct 6-digit provider code assigned to the company by the North Dakota PERS Office in the Provider field (column), or click the down-arrow button to select the correct one.

Note: If two or more deductions have the same provider code and plan code, the contributions for those deductions will be combined together on the Payroll Contributions report.

Also, for each selected deduction, enter the appropriate 4-digit alphanumeric plan code for which the deduction is associated in the Plan field (column), or click the down-arrow button to select the correct one.

Note: If two or more deductions have the same plan code and provider code, the contributions for those deductions will be combined together on the Payroll Contributions report.

Click the Save button.

Click the Payroll Contributions tab to view the information on the report submitted on a per pay period basis and make any changes if desired.

To change any of the information for an employee, click in the desired field and then key the correct information, or click the down-arrow button for the desired field to select the correct item (if applicable). To delete an employee from the report, click the Delete button to the left of the desired employee's record(s).

Note: All changes will be lost once the Payroll Contributions screen is closed; if any changes were made, create the file at this time in order to include the desired changes. The Pay Begin Date and Pay End Date fields (columns) reflect the dates as entered in the Pay Period Start Date and Pay Period End Date fields on the Report Options screen and cannot be changed from within this screen. The Pay Check Date field (column) reflects the check date from the selected payroll batch (or the most recent check date if multiple batches are selected).

To export the report into a file in order to open and print the report (such as in Microsoft® Excel), if desired, complete the Export Grid option (accessed from the File menu).

Steps to Export Grid

Note: The file created with the Export Grid option is not the file to submit to North Dakota PERS as it is not using the correct required file format/layout.

Create the file to submit by completing the following steps:

Select the Options menu and then Create Payroll Contribution File.
At the Create Report File screen, select the desired path (drive and folders) for the destination location and click the Save button.

After the report is generated and the file created, click the X in the upper right-hand corner to close the screen.