Steps
to Change a Manual Journal EntryFrom the General Ledger screen, select the Data Entry menu and then Manual Journal Entries.
If a batch already exists, the Manual Journal Entries Batch Search screen will appear; click the New Record button. If a batch does not exist, the batch options screen will appear immediately in order to create a new batch.
At the Batch Options screen, select the Options menu and then Reverse Copy Batch.
The Batch Search screen will appear listing all the batches previously posted in the School Accounting System.
Select the batch to "reverse" copy by double-clicking on the batch description.
Make any changes to the Batch Options for the newly copied batch and then click the Save button.
Note: If the Processing Month was changed for the newly copied batch, a prompt will appear (when saving) asking to change the date for the entries within the batch to be that same month; click Yes to change the dates or click No to leave the dates unchanged.
If desired, make the necessary changes to the manual journal entries included in the batch.
Steps
to Change a Manual Journal Entry
After all the changes have been made (if applicable), print a listing and post the batch.
Note: All debits and credits must equal for each fund before you can post the batch of manual journal entries. The total debits and credits for the account number, fund, reference number, and batch are displayed on the screen.