Steps to View a Check in Checks File MaintenanceThe Checks File Maintenance option, which is in General Ledger but also can be accessed from Accounts Payable and Payroll, is used to view the checks, direct deposit stubs, or automatic payment stubs that have been written and posted in the School Accounting System. When accessing the Checks File Maintenance option from Accounts Payable or Payroll, only the items written in the particular module from which the option was accessed can be viewed.
The Checks File Maintenance option includes outstanding checks and checks that have been cleared during the check reconciliation. Each check has a record that includes the checking account, check number, date, amount, cleared and void dates (if applicable), and other miscellaneous information. The detail entries for the check can also be viewed from within the Checks File Maintenance option. If needed, checks can be added within the Checks File Maintenance option (typically, only used when first starting to use the School Accounting System, and only applicable if the Checks File Maintenance option is accessed from General Ledger), changes can be made to the comments for checks, and checks without any detail entries tied to it can be deleted.