Copying a Purchase Order

From the Accounts Payable screen, select the Data Entry menu and then Purchase Orders.
Select the desired batch of purchase orders into which to copy the purchase order by double-clicking on the desired batch description, or if needed, create a new batch.

Steps to Complete Batch Options for Purchase Orders

Select the Options menu and then Copy Purchase Order.
At the Copy Purchase Order screen, enter the ID of the vendor for the purchase order to copy in the Vendor ID field, or click the down-arrow button to select the correct one.

Tip: Click the Find button to select the correct vendor and purchase order number of the purchase order to copy; then continue with Step 6.

Enter the number of the purchase order to copy in the Old Purchase Order Number field. If the purchase order number is not known, click the Find button to select the correct one.
If desired, enter the number to use for the new purchase order that will be created in the New Purchase Order Number field; otherwise, leave the field blank to have the system automatically assign the purchase order number. The purchase order number can be alphanumeric and up to 15 characters long.

Note: If having the system assign the purchase order number, the system will assign the number as follows: 1) first, if the Batch Beginning Purchase Order Number field is completed in the batch options, the first purchase order in the batch will be that specified number and then the other purchase orders will increment from there; 2) if the purchase order is tied to a ship to address with a defined purchase order prefix, the number will be incremented from the most recently used purchase order number with that prefix; 3) otherwise, if a purchase order prefix was defined in the Accounts Payable System File, the number will be incremented from the most recently used purchase order number with that prefix; or 4) else the number will be incremented from the most recently used purchase order number. Keep in mind, if the Purchase Order Number Same as Requisition Number field is selected in the Accounts Payable System File, a purchase order number cannot be used if it matches a requisition number that already exists.

Click the Execute button.
The newly created (copied) purchase order will appear on the screen; if needed, make changes and then click the Save button.