There are several balance sheet account numbers that are required by the system to properly track transactions in the General Ledger module. When a new fund is added, the required accounts for that fund are added to the Chart of Accounts.
The required accounts used by the School Accounting System are as follows:
|
Required Account |
Type of Account |
|
Cash Account |
1 |
|
Budgeted Revenue Account |
3 |
|
Budgeted Expenditures Account |
6 |
|
Budgeted Fund Balance Account |
7 |
|
Less Revenue Account |
3 |
|
Less Expenditures Account |
6 |
|
Fund Balance Account |
7 |
|
Accounts Receivable Account |
1 |
|
Accounts Payable Account |
4 |
|
Purchase Orders Account |
6 |
|
Less Purchase Orders Account |
6 |
The masks for the required accounts, which follow the account structure defined within your database for Balance Sheet Accounts, are listed in the General Ledger System File. The required accounts defined for each fund display in the Fund File.
Note: The Purchase Orders Account and Less Purchase Orders Account fields are only enabled for organizations operating the Accounts Payable module on an accrual basis; the fields are disabled for organizations operating the Accounts Payable module on a cash basis as those accounts are not used in cash basis operations. The Accounts Receivable Account field is only enabled for organizations that have licensed the Accounts Receivable module and operate it on an accrual basis; the field is disabled for organizations operating the Accounts Receivable module on a cash basis or are not posting entries from Accounts Receivable to General Ledger.