Replace/Reprint Checks

The Replace/Reprint Checks option, which is in General Ledger but also can be accessed from Accounts Payable and Payroll, is used to reprint a check, direct deposit stub, or automatic payment stub that was lost.  When accessing the Replace/Reprint Checks option from Accounts Payable or Payroll, only the items written in the particular module from which the option was accessed can be replaced or reprinted.

The Replace/Reprint Checks option can be used in the following ways:  1) a posted check, direct deposit stub, or automatic payment stub can be reprinted on plain paper using the same check (or stub) number as originally used, for purposes of just printing the stub information for a lost check (with a "Copy" overlay); 2) a posted check can be replaced by printing a new check (on check stock) using a newly assigned check number, for purposes of reissuing a lost check that is outstanding (not yet cashed); or 3) a posted direct deposit stub containing only one direct deposit transaction (split) that is outstanding (not yet cleared) can be replaced by printing a check (on check stock) using a newly assigned check number, for purposes of reissuing a direct deposit stub as a check in the situation where a bank rejects (is not able to process) a direct deposit.  With the Replace/Reprint Checks option, if the check or direct deposit stub is reissued (example 2 or 3 above), the system marks the original check or direct deposit stub as voided and then creates an entry in the Checks File Maintenance for the new check for reconciliation purposes.

Steps to Replace/Reprint a Check

Replace/Reprint Checks Tutorial

Note:  In order to view the tutorial, you must have an active Internet connection, along with a sound card and speakers installed on your computer.