Steps to Calculate PayrollNote: Complete the Calculate Payroll option before printing checks.
From the Payroll screen, select the Check Cycle menu and then Checks.
The Check Cycle Batch Search screen will appear.
Select the desired batch for which to print checks by double-clicking on the batch description.
At the Checks screen, the description for the selected payroll batch appears in the Batch Description field. If needed, to change the batch at this time, click the down-arrow button or the Find button to select the correct one.
If the specified payroll batch is a Pay Off Contracts type with separate date sequences, enter the number of the date sequence for which to print in the Date Sequence field, or click the down-arrow button to select the correct one. The default for the first date sequence (1) will appear, but can be changed.
Enter the ID of the checking account for which to print checks in the Checking Account ID field, or click the down-arrow button to select the correct one.
Enter the check number of the first check to print in the Starting Check Number field, or click the Search button to view the last check number used for the checking account and specify to use the next available number. The check number can be up to 9 digits long.
Note: If using the Search button to view the last check number, the next available check number can be specified as follows: 1) double-click the Last Check Number column to use the next highest (greatest) check number on file in the system for the specified checking account; 2) double-click the Last Check Number in Batch column to use the next check number from the last one used while printing checks within the batch for the specified checking account (for example, use if had a paper/printer jam and needed to reprint checks starting with the next check number after the ones that were jammed); or 3) double-click the Last Check Number Printed column to use the next check number from the last one printed in the system in all but the current batch for the specified checking account (for example, use if had ordered and use new checks with a lower number than the greatest number on file in the system).
The system will automatically display the last check number to print in the Ending Check Number field, based on the total number of checks to be printed for the specified checking account. The check number entered in this field cannot be changed.
Leave the Starting and Ending Check Sort fields blank to print all the checks for all employees and payees for the specified checking account.
Note: These fields are typically only utilized if reprinting checks within a batch.
Steps to Reprint Payroll Checks
If desired, enter a message to print on the bottom of the employee check stubs in the Message field. The message can be up to 255 characters long.
Print the specified checks as desired:
To preview the checks on the screen, click the To Screen button.
Note: When previewing the checks on the screen, the employee checks will appear in one preview screen and the payee checks in another (if applicable), with the payee checks appearing on the screen last. Minimize the payee checks to print the employee checks first in order to match the check numbers with the actual checks. To print the checks from the preview screen, click the Print button.
To print the checks directly to the printer, click the To Printer button.
If using a check-writing software, click the Check Writing Software button (displays in place of the To Screen button and To Printer button) to print the checks to a file to import into your check-writing software; when prompted, specify the correct path (drive and folders), edit the file name if needed, and then click the Save button.
Note: If applicable, the system will prompt multiple times to create separate files for the employee checks (named "PRCHECK") and the payee checks (named "PAYEECHECK").
Note: When printing the checks, the default check format for the applicable checking account as defined in the Check Setup - Employees option and Check Setup - Payees option will be used.
Repeat Steps 5-11 until all the checks have been printed for all the checking accounts included in the batch.