Note: The following instructions are for reprinting checks in Payroll after having a paper/printer jam. If a check is reprinted, the system automatically voids the first check that was written (printed). If desired, complete the Start Check Register Over option instead of reprinting checks to delete the checks so as to have the system think checks were not even printed.
From the Payroll screen, select the Check Cycle menu and then Checks.
The Check Cycle Batch Search screen will appear.
Select the batch that contains the checks to be reprinted by double-clicking on the batch description.
At the Checks screen, the description for the selected payroll batch appears in the Batch Description field. If needed, to change the batch at this time, click the down-arrow button or the Find button to select the correct one.
If the specified payroll batch is a Pay Off Contracts type with separate date sequences, enter the number of the date sequence for which to reprint checks in the Date Sequence field, or click the down-arrow button to select the correct one. The default for the first date sequence (1) will appear, but can be changed.
Enter the ID of the checking account for which to reprint checks in the Checking Account ID field, or click the down-arrow button to select the correct one.
Enter the check number of the first check to reprint in the Starting Check Number field, or click the Search button to view the last check number used for the checking account and specify to use the next available number. The check number can be up to 9 digits long.
Note: If using the Search button to view the last check number, the next available check number can be specified as follows: 1) double-click the Last Check Number column to use the next highest (greatest) check number on file in the system for the specified checking account; 2) double-click the Last Check Number in Batch column to use the next check number from the last one used while printing checks within the batch for the specified checking account (for example, use if had a paper/printer jam and needed to reprint checks starting with the next check number after the ones that were jammed); or 3) double-click the Last Check Number Printed column to use the next check number from the last one printed in the system in all but the current batch for the specified checking account (for example, use if had ordered and use new checks with a lower number than the greatest number on file in the system).
The system will automatically display the last check number to reprint in the Ending Check Number field, based on the total number of checks to be printed for the specified checking account. The check number entered in this field cannot be changed, but will be updated automatically if additional selections are made in the Starting and Ending Check Sort fields.
Click the down-arrow button for the Starting Check Sort field to select the first employee or payee (and check sequence, if applicable) for whom to reprint a check.
Click the down-arrow button for the Ending Check Sort field to select the last employee or payee (and check sequence, if applicable) for whom to reprint a check. Leave this field blank to reprint from the employee or payee specified in the Starting Check Sort field to the last employee or payee (and check sequence) in the batch for the specified checking account.
If desired, enter a message to print on the bottom of the check stubs in the Message field. A standard message would be up to 255 characters long. The message previously entered will appear as the default, but can be changed.
Reprint the specified checks as desired:
To preview the checks on the screen, click the To Screen button.
Note: When previewing the checks on the screen, the employee checks will appear in one preview screen and the payee checks in another (if applicable), with the payee checks appearing on the screen last. Minimize the payee checks to print the employee checks first in order to match the check numbers with the actual checks. To print the checks from the preview screen, click the Print button.
To print the checks directly to the printer, click the To Printer button.
If using a check-writing software, click the Check Writing Software button (displays in place of the To Screen button and To Printer button) to print the checks to a file to import into your check-writing software; when prompted, specify the correct path (drive and folders), edit the file name if needed, and then click the Save button.
Note: If applicable, the system will prompt multiple times to create separate files for the employee checks (named "PRCHECK") and the payee checks (named "PAYEECHECK").
Repeat Steps 5-12 until all the checks have been reprinted for all the checking accounts included in the batch.