From the General Ledger screen, select the Maintenance menu and then General Ledger System File.
Complete the Cash Receipt Information section.
Enter the desired posting type (Cash Receipt Date, Cash Receipt Number, Cash/Receivable Account, or Individual Entry Detail Line) to use as the default for how to post the cash receipts entered within a batch to General Ledger and display within the Check Reconciliation option in the Default Cash Receipts Posting Type field, or click the down-arrow button to select the correct one. To post one cash entry for each different date of the cash receipts within the batch, select Cash Receipt Date. To post one cash entry for each different cash receipt number within the batch, select Cash Receipt Number. To post one cash entry per cash account (or receivable account, if applicable) using the date entered in the Batch Date field (and disregarding the individual cash receipt dates entered in the batch), select Cash/Receivable Account. To post one cash entry for each different cash receipt detail line within the batch, select Individual Entry Detail Line. The posting type entered here will be used as the default for all cash receipt batches, but can be changed for a batch if needed.
Enter the name of the report to print when clicking the To Screen & Save button from within the Cash Receipts option in General Ledger (or the Print Receipt button from within the Cash Receipts option in Web Link) in the Default Cash Receipt Report field, or click the down-arrow button to select the correct one.
Note: Only the reports that appear under the Reports menu in the Cash Receipts option within General Ledger that have report parameters (and parameter types) for Batch and Receipt Number are able to be entered into this field.
Select the Use System Numerically Assigned Cash Receipt Numbers field to have the system automatically assign the cash receipt numbers when entering (saving) cash receipts in General Ledger or Web Link. If this field is selected the cash receipt number will be assigned using a number equal to the cash receipt key, and the cash receipt number will not be able to be changed. A checkmark will appear in the box if the field is selected.
Select the Automatically Calculate Totals on Cash Receipt Entry field to have the system automatically add up all the detail line items when entering (saving) cash receipts in General Ledger or Web Link, and display the total in the Cash Receipt Amount field located in the header (only applicable for cash receipts not entered with a received from that is defined with default account numbers and distribution percentages). A checkmark will appear in the box if the field is selected.
Enter the masks and account types for the balance sheet required account numbers in the Mask Account Information List. When a new fund is added, the system uses the masks defined here to automatically add the required accounts for the new fund. When entering the mask, be sure to follow the balance sheet account structure defined for your organization, key spaces between the account dimensions, and use Xs as placeholders.
Note: The Purchase Orders Account and Less Purchase Orders Account fields are only enabled for organizations operating the Accounts Payable module on an accrual basis; the fields are disabled for organizations operating the Accounts Payable module on a cash basis as those accounts are not used in cash basis operations. The Accounts Receivable Account field is only enabled for organizations that have licensed the Accounts Receivable module and operate it on an accrual basis; the field is disabled for organizations operating the Accounts Receivable module on a cash basis or are not posting entries from Accounts Receivable to General Ledger.
Tip: The account types for the required account numbers should not be changed.
Click the Save button.