Steps
to Complete Batch Options for Adjust Accumulated DepreciationFrom the Fixed Asset Inventory screen, select the Assets menu and then Adjust Accumulated Depreciation.
If a batch already exists, the Adjust Accumulated Depreciation Batch Search screen will appear. To continue adding adjustments to an existing batch, select the desired batch by double-clicking on the batch description; otherwise, to enter a new batch, click the New Record button and then complete the batch options. If a batch does not exist, the batch options screen will appear immediately in order to create a new batch.
Steps
to Complete Batch Options for Adjust Accumulated Depreciation
Click the New Record button.
Note: For any field equipped with the repeat function, click the Repeat button or press the Ctrl+R keys to repeat the previous entry for the specified field. The repeat function is only available after your initial entry.
Enter the tag number of the asset for which to adjust the accumulated depreciaiton in the Asset Tag field. If the tag number is not known, click the down-arrow button to select the correct asset, or press the Ctrl+F keys to access the search feature.
Note: Accumulated depreciation adjustments can only be made to assets that have been posted to the Asset File Maintenance option and are not disposed (or included in a batch under the Process Asset Disposal option).
Enter the desired adjustments for the asset.
If applicable, the most recent amount of depreciation calculated (in a month) for the asset displays in the Depreciation field. The month and year in which the depreciation was last calculated for the asset appears to the right of the label. To see the detail entries from calculating the most recent depreciation of the asset, click the Show Details button located to the right of the Depreciation Accumulated field and then find only those entries with a Processing Month matching the month displayed to the right of the Depreciation field. The amount in the Depreciation field cannot be changed, but may be updated automatically if the Depreciation Accumulated field is adjusted and the adjustment is in the most recent month of calculated depreciation.
If applicable, the amount that has been depreciated over the life of the asset displays in the Depreciation Accumulated field. To see the detail entries from calculating the accumulated depreciation of the asset, click the Show Details button located to the right of the field. To change the accumulated depreciation for the asset, enter the new amount of accumulated depreciation in the Depreciation Accumulated field. The accumulated depreciation can be up to 14 digits long (including the decimal point and comma(s) if applicable) and will be rounded to 2 decimal places by the system if capable.
If the Post to General Ledger field on the Batch Options screen is selected, the Depreciation Accounts section appears. If applicable, the Depreciation Accounts section shows the Debits and Credits Lists reflecting the account numbers with the debit and credit amounts calculated for the depreciation adjustments (entries only appear in the Debits and Credits Lists if the asset is defined with depreciation accounts in the Asset File Maintenance option). The Debits and Credits Lists will be disabled. (Tip: If an account number needs to be changed for the asset, close this screen by clicking the Cancel button and then make the necessary changes in the Asset File Maintenance option for the desired asset.)
Click the Save button.
Once all the adjustments have been entered, print a listing and post the batch.