Steps to Edit
Leave Request SubstitutesThe Edit Leave Request Substitutes option, which is available in Payroll to organizations that have licensed the Web Link module, allows designated users to enter substitutes for leave requests. Within the Edit Leave Request Substitutes option, substitutes can only be entered for leave requests that have been submitted, are pending or fully approved, and have not yet been brought into a batch of Employee Absences or Pay Period Entries. Only users who are defined as an approver or set up to edit substitutes for an approval path are able to use the Edit Leave Request Substitutes option (and must be set up with rights to the option within User Security).
The system can be set up to send notification emails to users who enter substitutes for leave requests (emails are sent once leave requests have received final approval).
Note: Typically, employees utilize the Edit Leave Request Substitutes option in Web Link rather than in Payroll to enter substitutes for leave requests; while the employees who work within the Business Office and have access to Payroll are able to utilize the Edit Leave Request Substitutes option in Payroll to enter substitutes for leave requests, if needed.
Tip: Substitutes can also be tied to leave requests from within the Leave Request Approvals option, if desired.