Steps to Approve Leave
RequestsThe Leave Request Approvals option in Payroll, which is only available to organizations that have licensed the Web Link module, is utilized by designated users to approve leave requests that have been submitted for approval. Substitutes can also be tied to leave requests from within the Leave Request Approvals option, if desired. The approval process for leave requests follows the hierarchy (approval sequences) as defined with the approval paths. If a leave request is rejected by one approver on the approval path within the Leave Request Approvals option, the leave request will not proceed to the next approval sequence on the approval path, and will instead be sent back to the submitter (the employee requesting the leave).
When approving leave requests within the Leave Request Approvals option, the applicable fields can be changed only if the Allow Approver Edit field is selected within the Leave Request Options option. If a change is made to a leave request in the Leave Request Approvals option and the Requires Restart of Approval field is also selected in the Leave Request Options option, the leave request will be sent back to the first sequence on the approval path.
If the system is set up to send notification emails for leave requests (in the Email Manager option), upon approving leave requests within the Leave Request Approvals option, emails will be sent to the appropriate users with the next approval sequences as the leave requests flow through the approval paths. Also, if applicable, emails will be sent to the users who submitted the leave requests once completely processed (received final approval or rejected), to the users who have rights to edit substitutes for leave requests that received final approval, and to users who are designated to receive an email for leave requests that received final approval.
Note: Typically, employees utilize the Leave Request Approvals option in Web Link rather than in Payroll to approve leave requests; while the employees who work within the Business Office and have access to Payroll are able to utilize the Leave Request Approvals option in Payroll to approve leave requests, if needed.