Note: The instructions below are for cancelling individual line items on a posted purchase order. To cancel all line items for all outstanding purchase orders within a specific date range, complete the Clear Outstanding Purchase Orders option.
From the Accounts Payable screen, select the Options menu and then Purchase Order Inquiry.
Note: The Purchase Order Inquiry option can also be accessed from the Options menu within the Invoices option.
In the Purchase Order Number field, enter the number of the purchase order which contains the line item to cancel. If the ID is not known, click the Find button to select the correct one.
Double-click the desired purchase order line item to cancel in order to view the detail information on the right side of the screen.
In the Purchase Order Detail section (on the right side of the screen), select the Cancelled field. A checkmark will appear in the box if the field is selected.
Click the Save button to save the changes.
Note: If the purchase order was previously expensed using the Expense Outstanding Payables option during the end of fiscal year process, a message will appear indicating to complete manual journal entries in General Ledger because the expensing entries will not automatically be updated with any changes made to the purchase order; click OK to continue.
Click the Cancel button to display only the information on the left side of the screen.