Steps to Combine Detail LinesFrom the Accounts Payable screen, select the Data Entry menu and then Purchase Orders.
The Batch Search screen will appear.
Select the batch which contains the purchase order to correct by double-clicking on the desired batch description.
The Purchase Orders screen will appear for the selected purchase order batch. The description for the selected batch will appear in the title bar.
Enter the purchase order number for the purchase order to edit in the Purchase Order Number field. If the purchase order number is not known, click the down-arrow button or the Find button to select the correct one.
Make the desired changes to the purchase order.
For the line items in the Detail Information section, complete the blank line (indicated with an asterisk) at the bottom of the list to add a new line item, or click the Delete button located to the left of the desired line item to delete one (when prompted to delete, click Yes).
If the purchase order includes converted requisitions (from using the Select Requisitions for Single Purchase order or the Select Requisitions for Multiple Purchase Orders option), complete the Combine Detail Lines option to merge multiple detail line items that are similar to be just one line on the purchase order, if desired.
If the total amount of the purchase order changed but the Purchase Order Amount field was not updated (and the Automatically Calculate Totals on Data Entry field in the Accounts Payable System File is not selected), click the Calculate button for the Purchase Order Amount field at this time to have the system automatically add up the total of all the detail line items and display the updated total.
After all the changes have been made, click the Save button.
If the purchase order number was changed, a prompt will appear verifying whether or not to change the specified information for the purchase order or add a new one. To change the information for the purchase order, click the Change button. To not change the information and revert to use the original information, click the Revert to Original button. To add a new purchase order with the specified information that is a duplicate of the current one, click the Create New button.