Resending Email Direct Deposit Stubs

Note:  Follow the instructions below to complete the Resend Email Direct Deposit Stubs option in order to email the direct deposit stubs for a posted check cycle batch; if the check cycle is not yet posted, complete the Email Direct Deposit Stubs option instead.

• From the Accounts Payable or Payroll screen, select the Options menu, Direct Deposit Options, and then Resend Email Direct Deposit Stubs.

• At the Resend Email Direct Deposit Stubs screen, enter the description of the posted check cycle batch for which to email the direct deposit stubs in the Batch Description field, or click the down-arrow button or the Find button to select the correct one.

Note:  Only the posted check cycle batches for the particular module from which the option was accessed can be selected in this field.

• If emailing direct deposit stubs for a posted Payroll check cycle batch, enter a message to print on the bottom of the employee direct deposit stubs in the Message field.  The message can be up to 255 characters long.  The message entered when printing the checks and stubs in the specified batch will appear as the default, but can be changed.

• All of the original direct deposit stubs defined to be emailed in the selected batch (excluding those that had been voided) appear in the Stubs to Include List.  Select the direct deposit stubs to email by clicking the box for the Selected column to the left of the desired stub number.  A checkmark will appear in the box if the direct deposit stub is selected.  To select all the direct deposit stubs listed on the screen, click the Select All button located above the Stubs to Include List.  If desired, change the filters to modify the direct deposit stubs displayed here.

• Click the Email button.

Note:  When emailing the direct deposit stubs for employees, the default email format for each applicable checking account as defined in the Check Setup - Employees option will be used, and the default direct deposit format for each applicable checking account as defined in the Check Setup - Payees option or the Check Setup - Vendors option will be used when emailing the direct deposit stubs for payees or vendors.

• The Email Options screen will appear; complete the email options as needed.

Steps to Complete the Email Options

• Click the Execute button to send the emails.

Note:  If the first email is unable to be sent successfully, a prompt will appear asking to continue trying to send the remaining emails; click Yes to continue sending the remaining emails, or click No to quit sending the emails at this time (and, if desired, edit the Recipients List and then resend).  If an email is rejected because an incorrect email address was entered for a recipient, the rejection notice will be sent to the address entered in the Reply To Email Address field if using the hosted mail server, or the address entered in the From Email Address field if using your organization's mail server.

• A message will appear in the status bar on the Email Options screen once the direct deposit stubs have been emailed

• Click the X in the upper right-hand corner to close the Email Options screen.

Note:  If there were one or more emails (direct deposit stubs) not successfully sent, the Cancel button and Retry button appear at the bottom of the Email Options screen.  If desired, edit the Recipients List and then click the Retry button to try resending the emails (direct deposit stubs) to those entities who did not have one sent initially; otherwise, click the Cancel button to close the Email Options screen.

• Click the X in the upper right-hand corner to close the Resend Email Direct Deposit Stubs screen.