Note: The following instructions are for reprinting direct deposit stubs in Payroll after having a paper/printer jam. If a direct deposit stub is reprinted, the system automatically voids the first direct deposit stub that was written (printed). If desired, complete the Start Check Register Over option instead of reprinting direct deposit stubs to delete the direct deposit stubs so as to have the system think direct deposit stubs were not even printed.
From the Payroll screen, select the Check Cycle menu and then Direct Deposit Stubs.
The Check Cycle Batch Search screen will appear.
Select the batch that contains the direct deposit stubs to be reprinted by double-clicking on the batch description.
At the Direct Deposit Stubs screen, the description for the selected payroll batch appears in the Batch Description field. If needed, to change the batch at this time, click the down-arrow button or the Find button to select the correct one.
If the specified payroll batch is a Pay Off Contracts type with separate date sequences, enter the number of the date sequence for which to reprint direct deposit stubs in the Date Sequence field, or click the down-arrow button to select the correct one. The default for the first date sequence (1) will appear, but can be changed.
Enter the ID of the checking account for which to reprint direct deposit stubs in the Checking Account ID field, or click the down-arrow button to select the correct one.
Enter the stub number of the first direct deposit stub to reprint in the Starting Stub Number field, or click the Search button to view the last stub number used for the checking account and specify to use the next available number. The stub number can be up to 9 digits long.
Note: If using the Search button to view the last stub number, the next available stub number can be specified as follows: 1) double-click the Last Stub Number column to use the next highest (greatest) direct deposit stub number on file in the system for the specified checking account; 2) double-click the Last Stub Number in Batch column to use the next stub number from the last one used while printing direct deposit stubs within the batch for the specified checking account; or 3) double-click the Last Stub Number Printed column to use the next stub number from the last one printed in the system in all but the current batch for the specified checking account.
The system will automatically display the last stub number to reprint in the Ending Stub Number field, based on the total number of direct deposit stubs to be printed for the specified checking account. The stub number entered in this field cannot be changed, but will be updated automatically if additional selections are made in the Starting and Ending Check Sort fields.
Click the down-arrow button for the Starting Check Sort field to select the first employee or payee (and check sequence, if applicable) for whom to reprint a direct deposit stub.
Click the down-arrow button for the Ending Check Sort field to select the last employee or payee (and check sequence, if applicable) for whom to reprint a direct deposit stub. Leave this field blank to reprint from the employee or payee specified in the Starting Check Sort field to the last employee or payee (and check sequence) in the batch for the specified checking account.
If desired, enter a message to print on the bottom of the direct deposit stubs in the Message field. A standard message would be up to 255 characters long. The message previously entered will appear as the default, but can be changed.
Reprint the specified direct deposit stubs as desired:
To preview the direct deposit stubs on the screen, click the To Screen button.
Note: If emailing direct deposit stubs, the direct deposits stubs for those employees who will not be emailed appear in one preview screen and the direct deposit stubs for those employees who will be emailed appear in another. Furthermore, if you have payees who are also setup for direct deposit, the payee direct deposit stubs appear in separate preview screens as well for those that will not be emailed and those that will be emailed, if applicable. If desired, only print a paper copy for the sets of direct deposit stubs for the employees and payees (if applicable) who will not have the stubs emailed, and then just close the preview screens for the sets of direct deposit stubs for those who will be emailed without printing to the printer if a paper copy is not wanted.
Also, when printing both employee and payee direct deposit stubs during a check cycle, the payee direct deposit stubs will appear on the screen last. If printing on pre-printed forms, minimize the payee direct deposit stubs to print the employee direct deposit stubs first in order to match the stub numbers with the actual direct deposit stubs. To print the direct deposit stubs, click the Print button on the preview screen.
To print the direct deposit stubs directly to the printer, click the To Printer button.
If using a check-writing software, click the Check Writing Software button (displays in place of the To Screen button and To Printer button) to print the direct deposit stubs to a file to import into your check-writing software; when prompted, specify the correct path (drive and folders), edit the file name if needed, and then click the Save button.
Note: If applicable, the system will prompt multiple times to create separate files for the employee direct deposit stubs that will not be emailed (named "DIRDEP"), the employee direct deposit stubs that will be emailed (named "DIRDEPEMAIL"), the payee direct deposit stubs that will not be emailed (named "PAYEESTUB"), and the payee direct deposits stubs that will be emailed (named "PAYEESTUBEMAIL"). If desired, import only the files named "DIRDEP" and "PAYEESTUB" into your check-writing software in order to print the paper stubs for those employees and payees who will not be emailed (do not import the files named "DIRDEPEMAIL" and "PAYEESTUBEMAIL" if a paper copy is not wanted for those employees and payees who will be emailed).
Repeat Steps 5-12 until all the direct deposit stubs have been reprinted for all the checking accounts included in the batch.