Printing Payroll Automatic Payment Stubs

1. From the Payroll screen, select the Check Cycle menu and then Automatic Payment Stubs.

2. The Check Cycle Batch Search screen will appear.  

3. Select the desired batch for which to print automatic payment stubs by double-clicking on the batch description.

4. At the Automatic Payment Stubs screen, the description for the selected payroll batch appears in the Batch Description field.  If needed, to change the batch at this time, click the down-arrow button or the Find button to select the correct one.

5. If the specified payroll batch is a Pay Off Contracts type with separate date sequences, enter the number of the date sequence for which to print in the Date Sequence field, or click the down-arrow button to select the correct one.  The default for the first date sequence (1) will appear, but can be changed.

6. Enter the ID of the checking account for which to print automatic payment stubs in the Checking Account ID field, or click the down-arrow button to select the correct one.

7. Enter the stub number of the first automatic payment stub to print in the Starting Stub Number field, or click the Search button to view the last stub number used for the checking account and specify to use the next available number.  The stub number can be up to 9 digits long.

Note:  If using the Search button to view the last stub number, the next available stub number can be specified as follows:  1) double-click the Last Stub Number column to use the next highest (greatest) stub number on file in the system for the specified checking account; 2) double-click the Last Stub Number in Batch column to use the next stub number from the last one used while printing automatic payment stubs within the batch for the specified checking account; or 3) double-click the Last Stub Number Printed column to use the next stub number from the last one printed in the system in all but the current batch for the specified checking account.

8. The system will automatically display the last stub number to print in the Ending Stub Number field, based on the total number of automatic payment stubs to be printed for the specified checking account.  The stub number entered in this field cannot be changed.

9. Leave the Starting and Ending Check Sort fields blank to print all the automatic payment stubs for all payees for the specified checking account.

Note:  These fields are typically only utilized if reprinting automatic payment stubs within a batch.

Steps to Reprint Payroll Automatic Payment Stubs

10. If desired, enter a message to print on the bottom of the employee automatic payment stubs in the Message field.  The message can be up to 255 characters long.  The message entered for the checks will appear as the default, but can be changed.

11. Print the specified automatic payment stubs as desired:

• To preview the automatic payment stubs on the screen, click the To Screen button.  To then print the automatic payment stubs to the printer, click the Print button on the preview screen.

• To print the automatic payment stubs directly to the printer, click the To Printer button.

• If using a check-writing software, click the Check Writing Software button (displays in place of the To Screen button and To Printer button) to print the automatic payment stubs to a file to import into your check-writing software; when prompted, specify the correct path (drive and folders), edit the file name if needed (will default to be named "PAYEECHECK"), and then click the Save button.

Note:  When printing the automatic payment stubs, the default direct deposit format for the applicable checking account as defined in the Check Setup - Payees option will be used.

12. Repeat Steps 5-11 until all the automatic payment stubs have been printed for all the checking accounts included in the batch.