Steps
to Print the ScreenNote: Complete the instructions below to determine if employees have a difference in the number of service break weeks defined on the ACA Hours screen in the Employee File and the number of weeks the system calculates for service breaks in a measurement period (based on the payroll earnings records with hours worked greater than 0 in posted and unposted payroll calculation batches), and if applicable, update the weeks for selected employees.
From the Payroll screen, select the Government Reporting menu and then Affordable Care Act (ACA) Hours Tracking.
At the Affordable Care Act (ACA) Hours Tracking screen, click the Service Break Calculations tab.
Enter the starting date of the measurement period for which to view the service break calculations in the Measurement Start Date field. Use the mm/dd/yyyy format or click the down-arrow button to select the desired date.
Note: Only the measurement periods that were created on the Report Options tab (in the Affordable Care Act (ACA) Hours Tracking option) are available to be entered in this field.
To view the service break calculations for only the newly hired employees (those with an initial measurement start date within the selected measurement period), select the New Hires field; otherwise, to view the service break calculations for only the ongoing employees, leave the New Hires field unselected. A checkmark will appear in the box if the field is selected.
Click the Display button.
The Service Breaks List appears showing the unit employees who have service break gaps (payroll earnings records with hours worked greater than 0 with periods of end dates to start dates) of four weeks and greater in posted and unposted payroll calculation batches in the specified measurement period, and who have a difference in the number of weeks calculated in the service break gaps and the number of weeks entered in the Service Break Weeks field on the ACA Hours screen in the Employee File. If desired, change the filters to modify the employees displayed here.
For each employee, the number of weeks the system calculated in the service break gaps of four weeks and greater in posted and unposted payroll calculation batches in the measurement period appears in the Calculated Break Weeks field, and the number of weeks currently entered in the Service Break Weeks field and the Special Unpaid Leave Weeks field on the ACA Hours screen in the Employee File appears in the Service Break Weeks and Special Unpaid Leave Weeks fields (columns) under Existing Values.
Note: To view the service break gaps, including the starting and ending dates, of four weeks and greater for an employee, click the plus sign (+) in the box in front of the employee. The service break gaps will appear with each gap listed as a separate entry.
If desired, the values in the Service Break Weeks field and the Special Unpaid Leave Weeks field on the ACA Hours screen in the Employee File can be updated for employees. The new values the fields will be changed to appear in the Service Break Weeks and Special Unpaid Leave Weeks fields (columns) under New Values; the Service Break Weeks field will default to the number of weeks in the Calculated Break Weeks field. The fields under New Values can be edited for an employee as needed (the Service Break Weeks must be 0 or from 4 to 52 with no decimals, while the Special Unpaid Leave Weeks must be 0 to 52 with up to 4 decimal places). Specify which employees to update by clicking the box for the Selected column to the left of the desired employee in the Service Breaks List. A checkmark will appear in the box if the employee is selected. Then click the Execute button.
To print the information for the service break calculations for the employees, complete a print screen, print grid, or if desired, export the information in the Service Breaks List to a file using the Export Grid option.