From the Payroll screen, select the Maintenance menu and then Pay Groups.
Note: If desired, to access the Pay Group File from Negotiations (if applicable), select the Payroll menu from the Negotiations screen and then Pay Groups.
At the Pay Groups screen, click the New Record button.
Note: For any field equipped with the repeat function, click the Repeat button or press the Ctrl+R keys to repeat the previous entry for the specified field. The repeat function is only available after your initial entry.
Enter a unique ID for the pay group in the Pay Group ID field. The ID can be alphanumeric and up to 10 characters long (no spaces).
Note: To have the system automatically assign the ID using the first 10 characters (letters and numbers only) of the description, leave the ID field blank; once the record is saved, the ID will be assigned.
Enter a description for the pay group in the Pay Group Description field. The description can be up to 40 characters long.
If the employees within the pay group will be paid hourly by using the Time Cards option, specify the correct basis of time (Actual Basis, Decimal Basis, or Rounded Basis) used in calculating the number of hours worked in the Time Card Basis field, or click the down-arrow button to select the correct one. To calculate the exact number of hours an employee worked (rounded to 2 decimal places), enter Actual Basis. To calculate the hours worked to the nearest one-hundredth of an hour (the minutes are converted to hundreths of an hour, such as 10:30 a.m. is 10:50), enter Decimal Basis. To calculate the hours worked by rounding 7 minutes after or before to the nearest quarter of an hour (for example, starting work at 8:54 a.m. is rounded to 9:00 a.m.), enter Rounded Basis.
Note: If the employees within the pay group will not be paid using the Time Cards option, leave this field blank.
In the Government Reports List, specify which government reports should have the employees within the particular pay group included by default by clicking the box for the Selected column to the left of each desired report name. A checkmark will appear in the box if a report is selected. By default, all the reports in the Government Reports List will be selected when adding a new pay group.
Note: Only the government reports that have previously been generated will appear in the Government Reports List. For example, 403b Reporting will only appear as a report in the list if the 403b Reporting option has been completed in the past.
Click the Save button.