Steps
to Print a ReportNote: Prior to generating the report, if you have any employees with a plan code as defined by the ND PERS Office that is different from the majority of the employees (for example, different than the MAIN plan code), define a referenced custom field for PERS Plan; then complete the custom field in the Employee File with the correct code for the PERS plan in which the employee is participating.
From the Payroll screen, select the Government Reporting menu and then North Dakota Public Employees Retirement Report.
At the North Dakota Public Employees Retirement Report screen, click the Report Options tab and complete the information.
Enter the month for which to generate the report in the Ending Month field. Use the mm/yyyy format or click the down-arrow button to select the desired date. The default of the most recent (greatest) month used as the Processing Month in Payroll will appear, but can be changed.
Enter the 6-digit code assigned to your organization by the ND PERS Office in the ORG Code ID field.
If applicable, click the down-arrow button for the Plan field to select the correct referenced custom field defined in the Employee File to track the plan code for those employees if different than the default specified in the next field.
In the Default field for Plan, enter the appropriate 4-digit alphanumeric plan code as defined by the ND PERS Office (for example, MAIN) to use as the default for the majority of the employees.
Click the Save button.
Click the Pay Groups tab to select the pay groups to include on the retirement report.
Note: The pay groups defined (within the Pay Group File) to be included on the North Dakota Public Employees Retirement Report are selected by default, but can be changed if needed; if changes are made here, the changes will also be reflected in the Pay Group File.
To select a pay group, click the box under the Selected column to the left of the pay group ID. A checkmark will appear in the box if the pay group is selected.
To select all of the pay groups, click the Select All button located above the Pay Groups List.
Click the Save button.
Click the Deductions tab to select which deductions are set up for the various retirement options.
Tip: To lock a column in place so that it does not move while scrolling the information in the grid, click the pushpin located to the right of the desired column heading. Once the pushpin has been selected for a column, the pushpin will appear vertical to indicate the column is locked, and the locked column will move to the left and appear in front of all unlocked columns. To unlock a column, click the pushpin again; the pushpin will appear horizontal to indicate a column is unlocked. If the screen is closed and re-opened, or the Save button is clicked (if applicable), the settings for the pushpins will go back to the defaults.
For each retirement deduction, enter which share (Employee, Employer, or Both) of the deduction to include on the report in the field under the column for the appropriate category (Employee (After Tax), Employee (Pre Tax), Employee (Employer Pickup), Employer, Employer RHIC, Employee RHIC, Employer Match (Pre Tax), Employee Optional (Pre Tax), and Employee Optional (Post Tax)), or click the down-arrow button in the field under the appropriate category to select the correct one.
Tip: The Employer Match (Pre Tax), Employee Optional (Pre Tax), and Employee Optional (Post Tax) columns are only completed if employees enrolled in the DC25 plan (if applicable) have elected to have an optional 1%, 2%, or 3% in additional contributions (with the employer matching the contributions), and then the appropriate columns are completed (for whether the additional contributions are set up as pre or post tax) for the applicable deduction.
Click the Save button.
The retirement report can then be generated to paper or a file (or both).
Printing to Paper:
From the North Dakota Public Employees Retirement Report screen, select the Reports menu and ND Public Employees Retirement Report.
Creating a File:
Complete the Create Report File option.
Note: If there is an employee with an invalid plan code, the file will not be created and a prompt will appear listing any employees with invalid codes; click OK, and then review the referenced values for the custom field defined for PERS Plan and update the Referenced Field IDs to be valid plan codes. Then repeat the steps again to create the file.
After the retirement report is printed and the file created, click the X in the upper right-hand corner to close the screen.